Corporate Office Facilities Assistant

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 150 country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited! 

Position Overview

As the Corporate Office Facilities Assistant, you will help ensure the smooth, day-to-day operations of our headquarters by managing administrative tasks, providing exceptional front desk service, overseeing facility functions, and coordinating mailroom activities. Success in this fast-paced role requires strong organizational, communication, and multitasking skills, along with a flexible, can-do attitude. You’ll report to the Facilities Manager, work closely with the Sr. Director of People Strategy, and collaborate across departments. This role provides a strong foundation for personal and professional growth, offering exposure to cross-functional teams and insight into the inner workings of a corporate environment. We take pride in our warm, inclusive, and energetic office culture—with team events, milestone celebrations, and initiatives that keep our workplace connected and engaging.

Key Responsibilities

Front Desk Duties & Administrative Support

• Serve as the first point of contact for visitors, clients, and employees.
• Greet guests warmly, answer and route phone calls, and assist with general inquiries in a professional and friendly manner.
• Provide general administrative assistance including data entry, document preparation, and scheduling support.
• Monitor and order office and breakroom supplies; manage inventory and vendor relationships.
• Support HR with new hire onboarding and welcome coordination.
• Participate in the Culture Squad, helping plan and execute internal events, holiday celebrations, and team-building activities.

Facilities Management

• Oversee the day-to-day operations of corporate facilities, including office spaces, conference rooms, and common areas.
• Coordinate with building management and external vendors to address maintenance needs and repairs.
• Ensure compliance with health and safety regulations and implement best practices to maintain a safe and orderly environment.

Mailroom Coordination

• Manage incoming and outgoing mail, packages, and deliveries.
• Sort and distribute mail promptly to appropriate departments or individuals.
• Maintain tracking logs and records for all shipments and deliveries.

Qualifications

• High school diploma or GED required.
• Degree in Business Administration, Facility Management, or a related field preferred.
• 2 years of experience in a corporate office or facilities coordination role preferred.
• Excellent organizational and time management skills with strong attention to detail.
• Exceptional communication skills—both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) strongly preferred.

• Ability to lift up to 20 lbs and perform light physical tasks related to office upkeep.