Executive Assistant

Company Description

Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house. By delivering elevated design and unparalleled service, we set the trend. Then set it again.

With headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We’re committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You’ll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done.

Role Description

We are looking for an Executive Assistant who will support our CEO and CSO. The ideal candidate will possess strong travel planning experience, exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities efficiently. This role offers an exciting opportunity to work closely with senior leadership, providing comprehensive support to ensure smooth daily operations and strategic initiatives. This role is full-time on-site at our offices in Santa Monica.

What you’ll do:

• Plan and manage complex domestic and international travel for two senior executives, including multi-city itineraries, flight and hotel arrangements, visa and entry requirements, ground transportation, and detailed day-by-day travel packages.
• Manage and maintain executive calendars, proactively scheduling and prioritizing meetings, appointments, and conferences across multiple time zones.
• Prepare and organize all supporting materials for travel, meetings, and events, including agendas, briefing documents, and expense reports.
• Support light HR functions, including timecard reviews and approvals, and helping onboard new employees by coordinating equipment orders, desk setup, and first-day logistics.
• Provide light customer service support for our house brand, serving as a professional and helpful point of contact.
• Oversee general office management, including supply ordering, coordinating repairs, and maintaining an organized and functional work environment.
• Prepare and organize all supporting materials for travel, meetings, and events, including agendas, briefing documents, and expense reports.
• Research, initiate, and oversee purchases on behalf of executives — from sourcing vendors and comparing options to placing orders and tracking delivery for both business and personal needs.
• Handle sensitive information with the utmost confidentiality and discretion at all times.
• Maintain a high standard of professionalism and integrity in all communications with executives, colleagues, clients, and vendors.
• Supervise and provide day-to-day direction and support to the office assistant/receptionist, serving as their primary point of contact for questions, priorities, and performance feedback.
• Other duties as assigned.

Qualifications

What you have:

• 3 years of experience supporting C-suite or senior-level executives in a fast-paced environment.
• Demonstrated experience booking and managing complex international travel, including multi-city itineraries, visa coordination, and cross-timezone scheduling.
• Proficiency across the full Microsoft 365 suite, including Outlook (calendar and email management), Teams, Word, Excel, PowerPoint, and SharePoint.
• Exceptional organizational skills with a strong ability to prioritize, multitask, and pivot quickly without losing attention to detail.
• Strong written and verbal communication skills; able to represent executives professionally in all correspondence.
• Discretion and sound judgment when handling confidential or sensitive information.
• Comfortable working independently with minimal oversight and taking ownership of tasks from start to finish.
• Experience with basic HR or administrative support functions is a plus.
• Prior experience in a client-facing or customer service role is a plus.
• Associate's or Bachelor's degree preferred, or equivalent professional experience.

This position is integral to maintaining the efficiency of our executive team while providing valuable support that contributes directly to organizational success. We offer a great package including PTO, benefits, 401K, and holidays. Compensation $85,000-$95,000 DOE

Additional Information

All your information will be kept confidential according to EEO guidelines.