AR Clerk

About Circular Services:
 Circular Services is the largest privately held recycling and organics service provider in the U.S. It operates over 25 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix.  

About the Role:

The Accounts Receivable (AR) Clerk will support the organization's financial operations by ensuring accurate and timely management of accounts receivable processes. This role encompasses both administrative tasks and specialized responsibilities, with a focus on processing payments, managing customer accounts, and resolving billing-related issues.

Responsibilities:

Clerical and Administrative Tasks:

• Process incoming payments, accurately update customer accounts, and apply payments to the correct invoices.
• Generate and send invoices to customers, ensuring accuracy and timeliness.
• Maintain detailed and organized records of customer transactions.
• Assist with basic account reconciliations and provide support to the AR team as needed

Additional Accounts Receivable Functions:

• Proactively manage and follow up on aged accounts and overdue payments.
• Resolve customer disputes, billing discrepancies, and escalated payment issues.
• Collaborate with customers to ensure timely payments and adherence to payment terms.
• Assist with credit management, reviewing customer creditworthiness, and recommending credit limits.

Qualifications:

• Strong attention to detail and proficiency in data entry.
• Effective communication and organizational skills.
• Excel skills, including the ability to work with formulas, pivot tables, and data analysis tools.
• Proficiency in accounting software and reporting tools (Business Central).
• Strong problem-solving skills, particularly in resolving billing disputes and payment discrepancies.
• Demonstrated ability to manage time-sensitive tasks and collaborate with cross-functional teams. 
• Basic knowledge of accounting principles or clerical skills (education or experience) preferred not required.

Other Duties:

All job requirements in this job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.

Working Conditions & Physical Requirements:

• Ability to work at our Normal, IL office.
• May occasionally lift and/or move up to 20 pounds

Job Type: Full Time

• Monday - Friday 8AM - 4:30PM 

EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.