Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This pivotal role combines administrative excellence with team leadership, ensuring smooth office functioning, efficient scheduling, and effective vendor and human resources management. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication skills, organizational prowess, and a proactive approach to problem-solving. As the backbone of our office, you will foster a welcoming atmosphere while overseeing essential administrative tasks that keep our team energized and focused on our mission.

Duties

• Oversee day-to-day office operations, including front desk management, multi-line phone systems, and greeting visitors with professionalism and warmth
• Manage scheduling for meetings, appointments, and events, ensuring calendars are coordinated efficiently across teams
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management by negotiating contracts, processing invoices via QuickBooks, and maintaining positive supplier relationships
• Oversee bookkeeping, payroll processing, budgeting activities, and ensure accurate record-keeping for financial transactions
• Coordinate event planning efforts for company functions, meetings, and community outreach activities
• Maintain organized filing systems—both digital and physical—and ensure compliance with confidentiality standards
• Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR policies
• Ensure office supplies are stocked and equipment is maintained to support seamless daily operations

Qualifications

• Proven experience in office management or administrative roles within a professional environment
• Supervising experience with a demonstrated ability to lead teams effectively
• Proficiency in QuickBooks accounting software and strong bookkeeping skills
• Excellent organizational skills with the ability to manage multiple schedules simultaneously
• Strong communication skills—both verbal and written—with a professional phone etiquette
• Experience in event planning and vendor management to coordinate external partnerships smoothly
• Knowledge of human resources practices including onboarding, payroll processing, and employee relations
• Familiarity with medical office management or healthcare settings is a plus but not required
• Ability to handle clerical tasks such as filing, calendar management, and front desk responsibilities efficiently

Join us in creating an energetic workplace where organization meets innovation This role offers an exciting opportunity to shape our office culture while supporting our team's success through exceptional management. We are committed to fostering an inclusive environment where every team member can thrive.

Job Type: Full-time

Pay: $40, $55,000.00 per year

Work Location: In person

Salary : $55,000