What are the responsibilities and job description for the File/Typist/Data/Document Entry Clerk position at Clock Tower Realty?
Clock Tower Realty is a full-service real estate brokerage based in Winter Garden, Florida. They help clients across the buying and selling process of residential property, offering localized expertise, marketing support, and client education.
The Remote Front File/Typist/Data/Document Entry Clerk provides essential administrative support to Clock Tower Realty by maintaining digital records, typing and formatting documents, processing real-estate files, and ensuring data accuracy across the company’s information systems. This position supports remote office operations by ensuring all client, property, and transaction files are organized, updated, and accessible to staff in a timely and professional manner.
Key Responsibilities
Maintain digital filing systems for property records, client files, contracts, and transaction documents.
Organize, label, and upload documents into the company’s CRM or storage platform.
Ensure proper naming conventions and consistent file-structure standards.
Retrieve and distribute files to agents or management as requested.
Enter client, property, and transaction information into designated systems with accuracy.
Update listings, contact information, property details, and transaction statuses.
Perform quality checks to ensure data accuracy and completeness.
Assist with tracking leads, inquiries, and agent activity logs.
Type and format professional correspondence, property descriptions, forms, and internal reports.
Prepare templates for agreements, letters, and listing documents.
Proofread typed materials for grammar, formatting, and accuracy.
Assist remote staff with document requests and administrative tasks.
Prepare digital packets for new listings, offers, and closings.
Monitor shared inboxes and route emails or documents to appropriate team members.
Support compliance efforts by ensuring files meet regulatory and brokerage requirements.
Communicate with agents, clients, and administrative staff to collect missing documents or verify information.
Provide timely responses to internal file requests and administrative inquiries.
Collaborate with the transaction and compliance teams to ensure files are complete.
Handle sensitive client and transaction information with strict confidentiality.
Follow data-security, privacy, and document retention policies.
Report any discrepancies or data-related concerns to management.
Qualifications & Required Skills
Education & Experience
High School diploma or equivalent required.
Prior experience in data entry, document management, or administrative support preferred.
Experience in real estate, property management, or a brokerage office is an asset.
Technical Skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Ability to type quickly and accurately (45–60 WPM preferred).
Familiarity with digital filing systems, cloud storage (e.g., Google Drive, OneDrive), or CRM platforms.
Experience with real estate software (Dotloop, Skyslope, kvCORE, Brokermint, etc.) is a plus.
Personal Competencies
Strong attention to detail and commitment to data accuracy.
Excellent organizational and time-management skills.
Ability to work independently in a remote environment.
Strong written communication and document-formatting abilities.
Reliable, self-motivated, and able to prioritize multiple tasks.
Work Environment Requirements
Remote work-from-home environment with dependable internet connection.
Ability to sit for extended periods performing computer-based tasks.
Access to a quiet, organized workspace free of distractions.
Benefits
Remote, flexible work schedule
Competitive hourly rate
Paid time off or holidays
Opportunities for professional growth
Supportive team environment
The Remote Front File/Typist/Data/Document Entry Clerk provides essential administrative support to Clock Tower Realty by maintaining digital records, typing and formatting documents, processing real-estate files, and ensuring data accuracy across the company’s information systems. This position supports remote office operations by ensuring all client, property, and transaction files are organized, updated, and accessible to staff in a timely and professional manner.
Key Responsibilities
Maintain digital filing systems for property records, client files, contracts, and transaction documents.
Organize, label, and upload documents into the company’s CRM or storage platform.
Ensure proper naming conventions and consistent file-structure standards.
Retrieve and distribute files to agents or management as requested.
Enter client, property, and transaction information into designated systems with accuracy.
Update listings, contact information, property details, and transaction statuses.
Perform quality checks to ensure data accuracy and completeness.
Assist with tracking leads, inquiries, and agent activity logs.
Type and format professional correspondence, property descriptions, forms, and internal reports.
Prepare templates for agreements, letters, and listing documents.
Proofread typed materials for grammar, formatting, and accuracy.
Assist remote staff with document requests and administrative tasks.
Prepare digital packets for new listings, offers, and closings.
Monitor shared inboxes and route emails or documents to appropriate team members.
Support compliance efforts by ensuring files meet regulatory and brokerage requirements.
Communicate with agents, clients, and administrative staff to collect missing documents or verify information.
Provide timely responses to internal file requests and administrative inquiries.
Collaborate with the transaction and compliance teams to ensure files are complete.
Handle sensitive client and transaction information with strict confidentiality.
Follow data-security, privacy, and document retention policies.
Report any discrepancies or data-related concerns to management.
Qualifications & Required Skills
Education & Experience
High School diploma or equivalent required.
Prior experience in data entry, document management, or administrative support preferred.
Experience in real estate, property management, or a brokerage office is an asset.
Technical Skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Ability to type quickly and accurately (45–60 WPM preferred).
Familiarity with digital filing systems, cloud storage (e.g., Google Drive, OneDrive), or CRM platforms.
Experience with real estate software (Dotloop, Skyslope, kvCORE, Brokermint, etc.) is a plus.
Personal Competencies
Strong attention to detail and commitment to data accuracy.
Excellent organizational and time-management skills.
Ability to work independently in a remote environment.
Strong written communication and document-formatting abilities.
Reliable, self-motivated, and able to prioritize multiple tasks.
Work Environment Requirements
Remote work-from-home environment with dependable internet connection.
Ability to sit for extended periods performing computer-based tasks.
Access to a quiet, organized workspace free of distractions.
Benefits
Remote, flexible work schedule
Competitive hourly rate
Paid time off or holidays
Opportunities for professional growth
Supportive team environment