Secretary - III

APPLICATIONS SUBMITTED ON INDEED WILL NOT BE ACCEPTED. Please apply on our website at www.clintoncounty-ia.gov/employment/secretary_iii/1376/

Serves as legal secretarial staff to the Clinton County Attorney’s Office. Performs clerical and office tasks requiring attention to detail, computer skills, and the ability to follow direction. The position requires a high level of customer service, the ability to learn quickly, good organizational skills, and the ability to take direction, and work independently.

Essential Job Duties and Responsibilities:

• Represent Clinton County and perform duties in a professional, responsible, and trustworthy manner.
• Establish and maintain a positive working relationship with co-workers, supervisors, other departments, agencies, and members of the public.
• Ability to type 45 wpm accurately and utilize all Microsoft Office suite, scanners, calculators, fax machines, photocopiers, learn and maneuver through various legal software, file in alphabetical order, and answer multi-line telephones.
• Must be able to work within multiple law and court computer systems.
• Prepare and customize template legal documents prepared by attorneys.
• Handle confidential information and reports.
• Provide courteous and responsive customer service, screen inquiries, answer various legal questions from callers and visitors, i.e., the public, a variety of agencies (Federal/State/Local) as well as staff, department heads, probation officers, judges, and law enforcement officials by email, phone or in person. Must be able to ascertain the issue and document pertinent information to relay messages appropriately.
• Make phone calls as directed, assist in scheduling witnesses, preparing subpoenas for trial, and assure that law enforcement is aware of court dates.
• Act as a gatekeeper for EDMS (Electronic Document Management System) daily; draft and generate legal correspondence, type, and proofread various legal documents, files, photocopies, faxes, and scans court documents through EDMS.
• Independently compile information from police reports, review criminal histories, and determine obligations of the State to enhance criminal charges. Prepares letters to request certified documents of those charges.
• Independently compile information from police reports, review criminal histories, and determine obligations of the State to enhance criminal charges. Prepares letters to request certified documents of those charges.
• Prepares legal documents as directed by the County Attorney.
• Prepares statements of facts and minutes of testimony independently in routine cases, type forms such as petitions, orders, motions, notices, subpoenas, and County Attorney information.
• Works with criminal and civil clerk’s office regarding matters such as filing criminal motions, order, getting subpoenas signed, and other case information as needed or directed.
• Manages incoming daily digital caseload to ensure all documents that are necessary to a case are placed in appropriate files.
• Provides back-up support for other secretarial office staff when necessary.
• Must be able to work within multiple law and court computer systems.
• Must have proficient organizational skills and the ability to prioritize tasks and work within deadlines of competing priorities while remaining positive and professional to both those within the office and others outside of the County Attorney’s office.
• Performs other duties as assigned to assist those within the office.

Minimum Qualifications Requirements - (Education and Experience):

• High School Diploma/GED Required
• Advanced Degree is preferred.
• Prior law office experience is preferred.

Minimum Qualifications – (Knowledge, Skills and Abilities):

• Knowledge of the Iowa Code and laws pertaining to State and Clinton County governments.
• Work effectively and efficiently with little or no direct supervision in a legal work setting.
• Ability to organize and prioritize multiple responsibilities and completing priorities by being flexible to meet demands of office changes.
• Ability to effectively utilize all office equipment.
• Ability to establish and maintain effective working relationship with co-workers, government officials, community groups, and other law enforcement agencies.
• Detail oriented in presentation of documents, reports, lists and correspondence.
• Comprehensive knowledge of standard office practices, procedures, equipment, related hardware and software, and secretarial techniques.
• Thorough knowledge of law practices and policies.
• Ability to learn specialized equipment and software related to business needs.
• Ability to interact with a variety of people, some in emotionally stressful situations.
• Ability to adhere to policy
• Ability to uphold a positive image of the Clinton County Attorney’s office.

Supplemental Information:

• Knowledge of the overall function of a County Attorney’s Office, the Iowa criminal justice system and Iowa county government is a plus. The ability to handle stressful situations, confidential information, and deal with a variety of people is necessary.
• Clinton County is an EEO employer and will engage in the interactive process where necessary to determine if a reasonable accommodation can be implemented to permit any person to perform the essential functions of the job.

Pay: $23.27 - $24.92 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $23 - $25