Accounting Coordinator

Great work starts with a good conversation and a team that’s excited to build something meaningful together.

Cline is an integrated, nationwide design firm bringing architecture, interior design, planning, landscape architecture, and branding under one roof. We partner with clients to shape places people truly experience—homes, neighborhoods, communities, and workplaces that feel intentional, human, and rooted in purpose.

We are seeking an experienced Accounting Coordinator to join our steadily growing team. This position is hybrid (M-W in-office) and can be based out of our Raleigh or Charlotte office. Please indicate your preference when applying.

Overview
The Accounting  Coordinator supports accurate, timely, and high‑quality financial operations for four current branches, with additional branches planned in the near future. This role requires strong attention to detail, excellent communication skills, and the ability to adapt to increasing volume and evolving processes as the organization expands. The Coordinator works closely with the Controller, Project Managers, vendors, clients, and other Accounting Staff to ensure seamless coordination and consistent financial practices across all branches.

Key Responsibilities

Accounts Receivable (AR)
• Prepare, verify, and process client invoices based on markup drafts from Project Managers across multiple branches.
• Adhere to client‑specific requirements for documentation, formatting, and electronic invoice submission.
• Assist with collection efforts by researching delinquent accounts, resolving payment discrepancies, and ensuring clients receive all information needed to expedite payment or refunds.
• Enter all collection‑related communication and notes from Accounting or Project Managers into the accounting system.
• Identify and escalate the largest and oldest receivables requiring additional attention.
• Log credit invoices with clear explanations and responsible parties.
• Summarize AR issues directly to the Controller.
• Reconcile the AR ledger and maintain accurate client balances across all branches.
• Maintain the AR email inbox with timely, professional responses within 48 hours.
• Provide excellent customer service to clients and collaborate effectively with internal teams.
• Support month‑end processes and perform ad‑hoc duties as assigned.• Monitor and maintain the Project Setup email inbox, ensuring all messages are reviewed and responded to promptly and professionally.
• Enter Contract data into the accounting software, verifying accuracy by cross‑checking total contract amounts, consultant contract amounts and related details.

Accounts Payable (AP)
• Monitor and maintain the AP email inbox, responding promptly and professionally.
• Receive and process consultant and vendor invoices for all branches.
• Reconcile monthly vendor statements and obtain or enter any missing invoices.
• Establish and maintain vendor records, including COIs, 1099 documentation, and ACH information.
• Assist with 1099 NEC compliance, including staying current with IRS updates and supporting annual 1099 preparation and reconciliation.
• Accurately record and maintain AP transactions to prevent overpayments and ensure financial accuracy.
• Support the accuracy of financial documents for payment, audit, and tax purposes.
• Provide clerical and administrative support as needed.

Skills and Experience
• Associate’s degree in Accounting, Business Administration, or related field, or equivalent work experience.
• Minimum of four years of relevant accounting experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent analytical, problem‑solving, and decision‑making abilities.
• Proficiency in calculating, posting, and managing accounting figures and financial data.
• Strong written and verbal communication skills with the ability to interact effectively with colleagues and clients.
• Ability to manage multiple tasks and shifting priorities while maintaining high‑quality results.
• Comfortable working with individuals at all organizational levels.
• Experience in the service industry preferred.
• Ability to handle confidential information with discretion.

Benefits

We offer a full benefits package that includes medical, dental, vision, life & disability insurance, supplementary insurance, flexible spending accounts, and 401k with company contribution. In addition, PTO, professional development/continuing education allowance, annual bonuses, and other perks are provided.

Cline Design is an Equal Opportunity Employer and participant in the Federal E-Verify program.

All applicants must be authorized to work in the US. Cline Design does not sponsor applicants for employment-based visas.