What are the responsibilities and job description for the Project Coordinator - Mechanical position at Climate Systems, LLC?
Climate Systems, LLC is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you’ll play a critical part in supporting our project management team through all phases of Construction and Turnkey projects. From pre-construction through closeout, you'll ensure documentation is accurate, communication is timely, and all supporting processes run smoothly.
Key Responsibilities:
- Maintain thorough and organized project documentation throughout all phases of execution.
- Schedule, attend, and document project turnover meetings from Pre-Construction to Construction and Turnkey.
- Support the protection of the company’s legal and contractual interests through effective communication with customers, subcontractors, vendors, and internal stakeholders.
- Assist in developing detailed scopes of work for subcontractor agreements in collaboration with Project Managers.
- Review customer billing requirements when drafting contracts for subcontractors and suppliers.
- Issue Master Subcontract Agreements and Subcontracts to lower-tier subcontractors.
- Generate and manage Purchase Orders in accordance with company purchasing policies and approval authority.
- Assist Project Managers with the preparation of Change Orders, ensuring compliance with contract terms and project standards to protect profitability.
- Prepare and submit all required project closeout documents.
- Produce additional project-related documentation as needed.
- Provide ongoing support to Project Managers and Project Executives throughout the project lifecycle.
- Assist Project Managers with permit applications, when required.
- Other such duties and responsibilities as assigned.
- Assist with Time and Material Service Tickets.
Qualifications:
- At least 2-5 years previous experience in a project coordination or construction administration role required.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Familiarity with construction documents and processes is a plus.
- Proficiency in Microsoft Office Suite; experience with project management or construction software is a plus.
- Ability to work both independently and collaboratively in a fast-paced environment.
Benefits
- Competitive salary and performance incentives
- Health, dental, and vision insurance
- Company paid Life Insurance and Long-Term Disability
- 401(k) with company match
- Paid time off and holidays