Conference Services Assistant

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Job Description

The role

Clifford Chance US LLP is seeking a full-time Conference Services Assistant to provide a high level of hospitality service in a state of the art conference center for both internal and external clients in the Houston, TX office. The Conference Services Assistant will also assist the Operations team with a variety of clerical tasks including, but not limited to Reception duties. The ideal candidate is proactive, organized and customer service oriented. This position will report to the Houston Office Manager.

• Assist office events, meetings, and conferences, including scheduling, setup, cleanup, and managing food and beverage arrangements.
• Maintain and organize office breakrooms by cleaning, restocking, and ordering necessary supplies.
• Manage all catering orders, ensuring accuracy upon delivery and addressing any discrepancies.
• Set up and clean up all catering orders, including dishwashing and maintaining cleanliness of catering kitchen.
• Configure and rearrange furniture in the multipurpose room to accommodate various events and functions.
• Serve as a liaison between departments and on-site contact for external vendors to ensure smooth and efficient daily office operations.
• Report and track building maintenance issues, following up with property management to ensure timely resolution.
• Provide backup support to the Receptionist, including professionally greeting visitors, clients, and staff, and offering high-level customer service.
• Assist with general clerical and administrative tasks as needed.
• Perform additional projects and tasks as assigned.

Qualifications

Your experience

• Hospitality experience in a restaurant, hotel or catering company preferred.
• High School Diploma or equivalent required.
• Must be able to lift 50lbs and push a cart weighing 100lbs
• Ability to work independently and with minimal supervision.
• Excellent organizational and communication (written and verbal) skills.
• Client-service oriented with a proactive and positive approach.
• Must be comfortable working in a fast-paced and growing environment.
• Must be highly motivated dependable and organized.
• Ability to work under pressure and prioritize competing demands to meet deadlines.
• Strong proficiency in office equipment/technology including Microsoft Office.
• Must be able to be on site five (5) days per week.
• Ability to work outside core business hours as needed.
• Must be independently and legally authorized to work in the United States.

Additional Information

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here.