Grants Reporting Manager

EMPLOYER INFORMATION:
Clifford Beers Community Care Center (CBCCC) is a mental health clinic serving children and families. Our mission is to provide integrated services addressing mental, physical, and social determinants in order to improve health, resiliency and quality of life for children, families and communities.
 

PURPOSE:
The Grant Reporting Manager is responsible for the financial tracking, reporting, and compliance of all restricted funding sources at CBCCC. This role ensures that grant expenditures are accurately recorded, aligned with approved budgets, and compliant with federal, state, and private funder requirements.
Reporting to the Controller, this position serves as the primary liaison between finance and program teams on all grant-related financial matters. The role owns the grant reporting lifecycle, including budget development support, expense monitoring, funder reporting, and audit preparation.
This is a non-supervisory role with responsibility for managing processes and ensuring compliance across multiple grants.
 

KEY RESPONSIBILITIES:
The essential functions of this position include, but are not limited to:
Grant Financial Management

• Develop and maintain grant budgets in collaboration with program leadership
• Monitor grant expenditures, burn rates, and budget variances
• Ensure expenses are allowable, properly allocated, and compliant with funding requirements
• Track restricted funds and maintain accurate grant-level financial records

Reporting & Compliance

• Prepare and submit financial reports to funders in a timely and accurate manner
• Ensure compliance with federal, state, and private grant regulations
• Maintain complete and audit-ready grant documentation
• Support grant-related audits and monitoring reviews

Billing & Revenue (if applicable)

• Manage grant drawdowns, reimbursements, and invoicing processes
• Track receivables and ensure timely collection of grant funds

Collaboration & Support

• Partner with program managers to ensure alignment between program activity and grant budgets
• Provide guidance to staff on allowable costs and grant compliance requirements
• Support development of financial components of grant proposals

Other

• Identify opportunities to improve grant tracking and reporting processes
• Perform other related duties as assigned

TRAVEL

• This role may require travel throughout the State of Connecticut  

ENVIRONMENTAL CONDITIONS

• Indoors, environmentally controlled office setting
• Close physical proximity to coworkers 

COMPETENCIES
Must demonstrate the following competencies:

Diversity and Inclusion: 

Foster an environment in which all members of the CBCCC community, from staff to partners and clients, are treated equitably and are able to contribute fully and meaningfully to the mission of CBCCC.  Employees must make every effort to:

• Treat others with respect
• Practice cultural humility
• Elicit and welcome different points of view

Integrity: 

Act ethically with honesty and consistency regardless of the situation.  Employees must make every effort to:

• Be accountable for his or her own actions
• Make decisions based on what is better for the families and employees
• Build and maintain trust among co-workers and our families
• Uphold honesty in all actions 

Excellence: 
Commitment to deliver outstanding practices in both managing the organization, service delivery, and collaborating with partners.  Employees must make every effort to:

• Utilize data and research to provide the highest quality of care 
• Regularly participate in professional development to stay abreast of most recent and progressive practices
• Promote continuous quality assessment and improvement

Communication: 
The ability to express oneself clearly and professionally both in writing, conversations, and in nonverbal communication with others.  Employees must make every effort to:

Oral Communication

• Speak clearly and in an organized manner that can be easily understood
• Express ideas concisely and respectfully
• Summarize or paraphrase his/her understanding of what others have said to verify understanding and prevent miscommunication
• Hold themselves accountable for pitch, speed, tone and volume of voice while speaking
• Show understanding of professional and cultural implications of body posture, stance, gestures, proximity to listener, facial expressions and appearance

Written Communication

• Write clear and concise sentences devoid of grammatical and spelling errors
• Tailor writing style to the audience of the message
• Write in a respectful and tactful manner

AAP Statement
Clifford Beers Community Care Center (CBCCC), is an Equal Opportunity Employer. We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, Sexual Orientation, and Gender Identity or Expression, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

EDUCATION

• Bachelor’s degree in Accounting or Finance, or related field required

EXPERIENCE

• Minimum of 3–5 years of experience in grant accounting or financial reporting
• Experience with federal, state, and/or private grant compliance required
• Experience with federal and state reporting systems (i.e. CORE, PMS, etc.)
• Strong experience with nonprofit fund accounting preferred

LICENSURE
N/A
 

SKILLS

• Strong knowledge of grant accounting and fund restrictions
• Advanced Excel and financial analysis skills
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple grants and deadlines simultaneously
• Strong written communication skills for financial reporting
• Ability to collaborate effectively with program and finance teams

REQUIREMENTS

• Valid driver’s license and reliable transportation

PHYSICAL ABILITIES

• 20% of the time is spent making repetitive motions
• 50% of the time spent sitting
• 10% walking, bending, standing, stooping, crouching or kneeling
• 20% of the time is spent using hands to type, write, or use controls
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Salary : $75,000 - $105,000