Office Coordinator & Executive Assistant

 Company: Client Giant

Type: Full-time | In-office

Salary: $60,000–$70,000

Industry: Client Experience, Admin, Operations

At Client Giant, we believe in turning business relationships into unforgettable experiences. Our mission is to surprise and delight clients on behalf of our members—helping them create meaningful connections through thoughtfully curated gifts and personal touches. From SaaS automation to high-touch logistics, we blend technology and empathy to deliver impact at scale.

We're looking for an energetic, hyper-organized Office Coordinator & Executive Assistant to support our fast-paced team and bring operational magic to life. This is not your average office admin role – this position touches everything from executive support and business development to client service, logistics, and internal coordination.

If you’re detail-oriented, thrive in a dynamic environment, and love the idea of being the heartbeat of the office and a right hand to the executive team, this role was made for you.

• Manage and maintain schedules, calendars, and meeting logistics for the executive team

• Proactively follow up on business development activity, outreach, and key relationship touch-points

• Handle personal errands and tasks as needed on behalf of the executives

• Serve as a liaison between executives and internal teams to ensure seamless coordination and follow-through

• Keep executives organized, prepped, and focused by managing their inboxes, tasks, priorities, and deliverables

• Own all office operations and supply management to support operational excellence

• Maintain a clean, stocked, and inviting in-office environment

• Assist with curated gifting and concierge planning for client experiences

• Monitor and update fulfillment touches and member milestones

• Support data imports and QA

• Assist with payment follow-ups using scripts and templates

• Track inventory reports using Sortly

• Manage Amazon Business orders and invoice cycles

• Liaise with vendors and distribution partners for seasonal gift shipments

• Coordinate birthday and work anniversary surprises for employees

• Assist with quarterly gift unveilings and coordinating gift photography

• Help with planning and execution of external marketing and industry events

• Book travel and manage supplies for conferences and trade shows

• Organize prep tasks and talking points for podcast recordings, and manage timely post-production handoff

• Route receipts to accounting channels

• Track invoices through to payment

• Maintain organized documentation for workflows and approvals

• 3 years of real-world experience in administrative, coordination, or operational roles

• Excellent written and verbal communication skills

• High attention to detail, with the ability to juggle shifting priorities

• Familiarity with Google Workspace, Asana, and basic CRM tools

• Friendly, proactive, and quick to jump in wherever needed

Tools You’ll Use:

• Slack – internal team comms and updates

• Google Workspace – for collaboration and scheduling

• Asana – task and project management

• HubSpot – light CRM use

• Sortly – inventory tracking

• Amazon Business – supply orders and invoice tracking

• Accounting tools – invoice/receipt routing (helpful, not required)

• Have experience in events, gifting, logistics, or e-commerce

• Enjoy curating thoughtful touches and delighting others

• Love a well-stocked snack drawer as much as we do

• Competitive salary: $60,000–$70,000

• Health benefits

• Paid holidays & time off

• A dynamic, fun team that values new ideas

• The satisfaction of making people feel seen, valued, and appreciated