Senior Executive Assistant to the President & CEO

Overview

We are seeking a Senior Executive Assistant to serve as a trusted extension of the President & CEO of a New Orleans nonprofit. This full-time role focuses on executive meeting support, internal coordination, action tracking, and follow-through. The Senior EA will attend key meetings with the CEO, capture decisions and action items, track follow-up, and help ensure commitments move forward.

This role supports the organization’s internal meeting and accountability practices using the POP framework, Purpose, Outcomes, Process, for meetings and the MOCHA framework to clarify roles, ownership, approvals, and accountability. The ideal candidate is proactive, highly organized, discreet, and able to follow through without constant direction.

Key Responsibilities

• Attend internal and external meetings with the CEO; capture notes, decisions, action items, owners, and deadlines
• Translate conversations into clear next steps and track CEO commitments, open loops, and pending decisions
• Prepare follow-up summaries, reminders, and task updates
• Support meeting prep using POP and clarify ownership using MOCHA
• Flag stalled items, missing approvals, overdue tasks, or decisions needing escalation
• Use Asana for task tracking, Slack for coordination, and Google Workspace for meeting materials
• Support follow-up for board, committee, partner, funder, and community meetings
• Collaborate with existing administrative support

Required Qualifications

• 5 years supporting a CEO, Executive Director, or senior leader
• Strong experience with meeting notes, action tracking, and follow-up
• Experience with (or willingness to quickly learn) POP and MOCHA
• Proficiency in Asana, Slack, and Google Workspace
• Excellent communication, strong judgment, and discretion with confidential information
• Highly organized, proactive, and independent

Preferred

• Nonprofit, foundation, philanthropy, or mission-driven experience
• Experience supporting boards, committees, or executive leadership teams

Location & Schedule

Full-time, hybrid role based in New Orleans, Louisiana. In-person availability required for key meetings and board-related work. Core business hours with occasional flexibility for events and time-sensitive follow-up.

Compensation: $65,000 to $75,000, based on experience