What are the responsibilities and job description for the Administrative Assistant 2 position at Cleveland State University?
In 2023, the State of Ohio established and funded the Center for Civics, Culture, and Society at Cleveland State University, with a statutory mission to “conduct teaching and research in the historical ideas, traditions, and texts that have shaped the American constitutional order and society.” ORC § 3335.39. The Center for Civics, Culture and Society at Cleveland State University is a multidisciplinary university center that will conduct teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American political order; and the foundations of responsible leadership and informed citizenship. The Center is an independent academic unit within the University, and one of a growing cadre of similar centers of civic thought and leadership in Ohio and throughout the country. The Center for Civics, Culture, and Society is conducting a search for an Administrative Assistant, a person who will work closely with the leadership team and faculty to build the Center into the flourishing academic community described in ORC § 3335.39. As with all members of the Center, the administrative assistant will support the Center’s mission.
Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned.
Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned.
Minimum Qualifications
- High school diploma, GED, or state recognized equivalent.
- Three (3) years of customer service work experience in an office environment.
- Experience with budgeting and financial tracking.
- Commitment to the Center’s statutory mission.
- In-person attendance is required, unless arrangements are agreed upon with the Director.
Preferred Qualifications
- Ability to handle confidential information appropriately and with discretion.
- Associate degree preferably in business administration or related field.
- Experience working in higher education.
- Experience with a purchasing tracking system.
Knowledge, Skills, and Abilities (KSAs)
- Effective written and verbal communication skills, organizational skills, and decision-making abilities.
- Excellent interpersonal skills and have a “Customer Focus” attitude and delivery.
- Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans.
- Ability to meet deadlines and tackle emergencies and difficult situations.
- Ability to multi-task in fast paced environment.
- Ability to maintain budget and billing records.
- Skilled at designing or setting up manual and electronic files.
- Skilled at operating standard office equipment.
- Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Requisition Number
PT0703702S
Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting
06/30/2026
Special Instructions to Applicants
Applicant Instructions
Offer of employment is contingent on satisfactory completion of the University’s verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check.
Mailed or emailed application materials will not be accepted.
Mailed or emailed application materials will not be accepted.
Hours per week
40
Work Schedule
Monday-Friday, typically 8:00am- 5:00pm.
Advertising Copy
Full Time/Part Time
Full Time
Posted Date
09/29/2025
Close Date/Application Deadline
Open Until Filled
Yes
Review Begins
10/06/2025
Tentative Start Date