Childrens Programs Coordinator

Position Overview

Under the supervision of the Director of Education, the Children's Programs Coordinator serves as the primary administrative and operational support for the Children's Learning Department, including coordinating Early Intervention and department-wide family engagement, educational programming, and community outreach initiatives.

Essential functions:

• Coordinate intake, enrollment, registration, and documentation processes for Children's Learning Department programs, with primary responsibility for Early Intervention services.
• Maintain accurate client records and ensure timely completion, tracking, and management of required program documentation.
• Serve as a liaison among families, staff, referral sources, community partners, and funding agencies to support service coordination and communication.
• Assist with program compliance, data collection, reporting, quality assurance, and record management activities.
• Coordinate logistics for family engagement activities, educational programs, workshops, support groups, and special events.
• Provide administrative and operational support for department initiatives, including scheduling, tracking, communications, and resource management.
• Support outreach efforts and maintain collaborative relationships with community partners, educational programs, healthcare providers, and other stakeholders.
• Assist with grant-related tracking, reporting, and documentation as assigned.
• Participate in and support department and agency meetings, trainings, and events, including occasional evening or weekend activities.
• Maintain confidentiality and compliance with agency policies, HIPAA, FERPA requirements, and applicable state and federal regulations.
• Perform other duties as assigned.
  
  
  

Knowledge, Skills and Abilities:

• Excellent written, verbal, and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage competing priorities in a fast-paced environment.
• Strong communication skills with internal and external stakeholders.
• Commitment to the organization's mission and community impact.
• Proficiency with Microsoft Office Suite, electronic health record systems, databases, and virtual meeting platforms.
• Knowledge of Early Intervention services, special education, family support services, or disability-related programs preferred.
• Knowledge of visual impairment, blindness, deafblindness, or developmental disabilities.
• Experience coordinating events, projects, or community-based programs.
  
  
  

Supervision functions: N/A

Qualifications:

• Minimum of two (2) years of experience in program coordination or administrative support in human services, education, healthcare, disability services, social services, or a related field required.
• Experience supporting Early Intervention or other nonprofit programs preferred.
• Experience working with databases, electronic records, or compliance-related documentation preferred.
  
  
  

Education:

• Bachelor’s degree in the field of Human Services, Social Work, Education, Early Childhood Education, Psychology, Public Health, Healthcare Administration, or related is preferred.
• Equivalent combination of education and experience may be considered.