PROC SPECIALIST

Requirements

Cleveland County Finance is looking for an Accounts Receivable Processing Specialist to join our team in Shelby, NC.øIf youre detail-driven, love Excel, and want to grow your career in local government finance, this is your chance!øøWhat youll do:øProcess receipts & AR invoicesøReconcile daily bank activityøKeep financial records accurate & organizedøSupport month-end and auditsøøBe part of a supportive team, enjoy competitive benefits, and make a difference in your community.øøApply today and start your next chapter with us!

Job Description

Comments From This Job Announcement

Summary:
The Processing Specialist is responsible for performing a variety of financial processing tasks to support the Countys accounting operations. This position prepares and records accounts receivable transactions, posts payments, reconciles daily bank activity, and assists with other financial processes as needed. This role also contributes to updating and improving department procedures, monitoring compliance, and supporting reconciliation activities. The Processing Specialist helps ensure accurate, timely, and transparent financial transactions in accordance with County policies and applicable regulations.

Essential Functions and Responsibilities include:
Enter and process accounts receivable invoices, apply customer payments, record cash receipts, and process electronic remittance advice.

Verify transaction details for accuracy and adherence to County policies, purchasing guidelines, and applicable regulations; follow up on exceptions or discrepancies.

Scan and upload documents into the financial system for digital record-keeping.

Manage and respond to emails from customers and internal stakeholders.

Collaborate with internal departments to resolve discrepancies.

Support process improvement by learning and applying new software tools, including Excel and ERP system functions, to streamline financial operations.

Assist department staff with training and implementation of updated procedures, promoting efficient and consistent use of financial systems.

Assist with end-of-month reconciliations, reporting tasks and support audit requests by providing necessary documentation.

Supervisory Responsibilities:
This position does not have direct supervisory responsibilities but plays a key role in ensuring smooth operations within the Finance Department.

The responsibilities and duties outlined above are intended to provide a general outline and summary of this role. It is not intended to be an exhaustive or comprehensive list of duties and responsibilities. Additional tasks may be assigned as needed, with or without notice, to meet the needs of the department and county.

Education & Experience:
Education Level from two or four-year college or university, preferably in the study of Accounting, Finance, or Business Administration, and at least 1 year related business experience; or equivalent combination of education and experience where two years related experience equals one year of schooling. Related experience assumes a similar role focused on bookkeeping, forms processing, and data management on a computer system.

Knowledge, Skills, and Abilities:
Microsoft Excel, Word, and Outlook experience and high-level proficiency required

Proficiency in handling PDF documents, including viewing, editing, annotating, combining, and converting files as needed. Ability to scan, upload, and organize records in PDF format for record-keeping and processing. Familiarity with PDF software such as Adobe Acrobat or similar tools for document management and optimization.

Strong attention to detail and accuracy in data entry.

Ability to manage multiple tasks and deadlines effectively.

Strong communication skills, both written and verbal.

Knowledge of accounting principles and invoice processing best practices.

Problem-solving skills for resolving invoice discrepancies.

Licenses & Certifications:
None required

Microsoft Excel certifications preferred

Work Environment / Physical Requirements:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force.

Occasional standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling and repetitive motions.

Work has standard vision requirements.

Vocal communication is required for expressing or exchanging ideas by means of the spoken word and hearing is required to perceive information at normal spoken word levels.

Work requires preparing and analyzing written or computer data, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities.

Work Location:
This role must work from the location identified at the time of hire with work travel required as needed. Any change of work location, even on a short-term or interim basis, must be reviewed by the Supervisor and HR for approval.

Additional information:
Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Cleveland County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Cleveland County is an Equal Opportunity Employer

$19.48/hr.- $25.32/hr. **Compensation will be based on experience**

Salary Range