What are the responsibilities and job description for the Mayfield Elementary Administrative Assistant position at Cleveland City Schools?
TITLE ADMINISTRATIVE ASSISTANT – ELEMENTARY
QUALIFICATIONS
- High School diploma
- Two (2) years of clerical experience
- Knowledge of typing, office machines, and computers
- Meets health and physical requirements
REPORTS TO
Principal
JOB GOAL
To assist the Principal in order that he/she may devote maximum attention to administering an effective instructional program. Responsible for accounting of all revenues and expenditures at the school level in accordance with state guidelines.
ESSENTIAL FUNCTIONS
Acts as the school receptionist and greets the public via telephone and in person with a pleasant attitude
Performs administrative and clerical duties pertaining to the administrative functions of the school office
Operates, maintains, and controls the use of the copy machines and office equipment
Orders, receives, and distributes all consumable supplies used in the school, and maintains all record pertaining to purchasing documentation
Administers first-aid to sick or injured students, and gives prescribed medication when the nurse is not available
Registers new students, requests permanent records, and maintains permanent records in a monitored, secure area
Works with Student Management to maintain accurate student information database
Maintains school attendance accounting records for students and staff
Receipts, deposits, disburses and records all monies received by the school in accordance with the Tennessee Internal School Uniform Accounting Policy Manual
Keeps an accurate ledger from which a monthly balance and an annual audit can be made
Verifies the reconciliation of bank statements and prepares necessary adjusting journal entries
Works with Business Operations and auditors to prepare financial records for annual audit
Maintains the confidentiality of reports, records, and personal experience of a private nature regarding students, school employees, and patrons
Maintains knowledge of all safety rules and proper procedures for school and student population
Perform other school-related duties as assigned by the Principal
PHYSICAL DEMANDS
This job may require lifting of objects that exceed 25 lbs. with frequent lifting and/or carrying of objects weighing up to ten lbs. Other physical demands that may be required are as follows:
Pushing and/or pulling
Climbing
Stooping and/or kneeling
Reaching
Talking
Hearing
Seeing
VOCATIONAL PREPARATION
The required vocational preparation may come from the following:
Vocational education
Apprentice training
On-the-job training
Essential experience
TEMPERAMENT (Personal traits)
Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
Adaptability to accept responsibility for the direction, control, or planning of an activity
Adaptability to deal with people
Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria
CAPACITY AND ABILITY REQUIREMENTS
Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
Intelligence: Ability to understand instructions and underlying principles; ability to reason and make judgments
Verbal: Ability to understand meanings of words and the ideas associated with them
Numerical: Ability to perform arithmetic operations quickly and accurately
Form Perception: To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of line
Motor Coordination: Ability to coordinate the eyes and hands or fingers rapidly and accurately in making precise movements with speed
Color Discrimination: Ability to perceive or recognize similarities or differences in color or in shades or other values
Manual Dexterity: Ability to move the hands and manipulate small objects with the fingers rapidly or accurately
Data Perception: Ability to understand and interpret information presented in the form of graphs, charts, or tables
WORK CONDITIONS
Normal working environment; may not always have privacy or quiet place to work
GENERAL REQUIREMENTS
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.