Evidence Clerk - Palm Beach Gardens (Part-Time Temporary)

Unique Part-Time Temporary Opportunity available in our Palm Beach Gardens office! On the job training provided!

Our North County office is seeking a highly organized and detail-oriented professional to join their Evidence Division as a part-time temporary Court Specialist III. The ideal candidate will demonstrate exceptional time management skills, thrive in a dynamic environment, and embrace the challenge of diverse responsibilities.
   
This exciting role is responsible for handling, maintaining and processing all civil exhibits entered into evidence during a court proceeding held in North County. This includes the responsibility of maintaining the chain of custody, accurate documentation, secure storage, regular inventory and ultimately the disposition or destruction of evidence pursuant to the Florida Statutes and Rules of General Practice and Judicial Administration.

The type of evidence that will be processed in this role may include: digital /electronic evidence (emails, text messages, thumb drive, usb, cds) documentary evidence (contracts, financial records).  

Part-time schedule:

• Hours per week: 20 hours
• Workday flexibility: Candidate may choose how to work hours. Anytime between 8:00 a.m. and 5:00 p.m. Monday through Friday
• Length of Assignment: This is a temporary assignment running through December 2026.

*This position requires up to a month of mandatory onsite training which is conducted at the main courthouse (205 N. Dixie Hwy, West Palm Beach, FL 33401).

• Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
• Performs extensive records research, retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
• Performs regular inventory of records; reviews records for quality, errors and omissions. 
• Conducts inventories and spot audits of evidence in the location vault.
• Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
• Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy, and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system. 
• Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
• Ensures that all evidence is properly packaged, stored and labeled; inputs all information into computerized tracking system.
• Receives, identifies, secures, records and releases various exhibits; maintains strict confidentiality.
• Oversees shredding of records eligible and approved.

High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.

Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds or more.

*This is a mandatory testing position, successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.
  
Knowledge, Skills and Abilities
  Attention to Detail
  Organizational skills
  Communications skills
  Time Management
  Teamwork
  Problem Solving

Note: Vacancy postings may be cancelled at any time based on business needs.  Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Officevalues the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.