Administrative Assistant - Part-Time

Where you will work

We are excited to announce the opening of a new production facility in Columbia, South Carolina, with operations expected to begin by the end of October. This is a unique opportunity to join our team during an exciting phase of growth and help shape the success of a brand-new site from the ground up.

At Manchester Industries, a Clearwater Paper Company, we provide unparalleled service and the best solutions in Paperboard Sales, Sheeting, and Distribution. Since 1978, we have helped our customers meet the daily demands of the commercial printing, publishing, point of purchase display, specialty packaging, and folding carton industries.

Through innovation and continual improvement in precision converting technology, we provide prime paperboard grades from leading mills to paper merchants and packaging companies. With vast inventories at Manchester’s 5 strategic locations: Pennsylvania, Indiana, Michigan, South Carolina, and Texas, we maintain 14 precision sheeters, 9 guillotine trimmers, 4 carton packing lines, and 2 slitter rewinders within 450,000 combined square feet of manufacturing and warehousing space.

The goal of Manchester Industries is to provide an exceptional service platform with our staff of committed employees. Through working with customers and suppliers together, we can find profitable and proficient solutions in this ever-changing marketplace.

What you will do

The Part-time Administrative Assistant/HR is responsible for administrative support duties are required as deemed necessary by management. Projecting company values and attitudes to other team members is key to this position. Must be able to handle confidential matters in a sensitive and discreet manner. Must be able to perform their duties with minimal supervision and communicate effectively and professionally with co-workers and management. Must be computer literate and able to follow procedures. Responsible for maintenance of files, correspondence documentation, communication of employee issues, and support to the operations.  Must be able to handle confidential matters in a sensitive and discreet manner.  Must be computer literate and able to follow procedures.

GENERAL ADMINISTRATIVE DUTIES

• Performance of administrative support duties, including calendar maintenance, fielding foot traffic, managing correspondence and reporting
• Answer phones as the receptionist
• Collects and distributes mail and packages.
• Create and coordinate correspondence and documents.
• Assist in the preparation of organization-related reports and presentations.
• Facilitate meetings, and coordinate appointments – may include coordination of site lunches and events.
• May assist in the coordination of customer visits and provide materials and/or support as needed.
• Leads and works in concert with other location admins in the coordination of monthly/quarterly events supporting corporate initiatives, such as Heritage Months and charitable contribution events for designated site.
• Order and maintain inventory of general supplies: flyers, letterhead, envelopes, office supplies, testing supplies, safety-related items, and required production tools, custodian supplies, and office/printer/coffee supplies.
• Maintains and generates reporting and weekly graphs in support of the operations.
• May post information on communication boards and media per site practice.
• Act in a manner consistent with company values and attitudes
• Other duties as assigned by Management.

GENERAL HR ADMINISTRATIVE SUPPORT

• Accountable for time sensitive and/or confidential material
• Communicates & sends hours worked to temp agencies and handles new hires.
• Assists in conducting new employee orientation and safety orientations.
• Assists in fielding general questions regarding benefits programs such as life, health, dental and disability insurances, pension plans, vacation, leave of absence and employee assistance.
• Assists with open enrollment
• Assists with password and access issues.
• Assists in responding to inquiries regarding policies, procedures and programs.
• Maintain records for employee safety shoe and prescription eye protection programs for assigned site.
• Update employee statistics and anniversaries and birthdays
  
  

What you will need

To be successful in this position, we are looking for candidates with the following:

• High school diploma or college education preferred – technical certificate a plus
• Six months or greater in similar roles strongly preferred.
• Professional presentation of self
• Must be thorough, flexible, detail-oriented, and able to prioritize.
• Intermediate knowledge of Word, Excel and Power Point preferred.
• Highly organized with abilities in managing multiple projects concurrently.
• Work well in team environment
• Strong communication skills written and oral.
• Excellent computer skills
• Positive attitude
• Ability to speak and understand English.
• (Texas facility – ability to speak/understand Spanish a plus)
• Dexterity in typing and adding.
• Varied conditions from office to Production floor
• Ability to sit for most of an assigned shift.
• 25-30 hours/week for initial startup, then 20-25 hours/week
• Occasional extra hours to meet work demands.

Interested in learning more about career opportunities at Manchester Industries? Click here to learn more.