What are the responsibilities and job description for the Employment Services Specialist - Support Staffing position at Clear Creek ISD?
Implement efficient employment procedures for district-wide support staffing; provide Business Office with necessary payroll information ensuring proper payment for support staff; provide assistance to support employees regarding payroll matters. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Qualifications
Education/Certification/Licensure
- High school diploma or GED
Special Knowledge/Skills
- Effective communication, interpersonal, and public relations skills
- Strong organizational and file management skills
Working knowledge or ability to learn PowerSchool ERP, Microsoft Word, Kronos, and TalentEd
- Strong Microsoft Excel skills
Knowledge of general office procedures and equipment
- Ability to be detail-oriented, prioritize, and work effectively under stress and frequent interruptions
- Ability to work independently with minimum supervision
Experience
Minimum of 3 years general business, accounting or payroll experience preferred
Major Responsibilities and Duties
- Responsible for usual office routines and practices associated with a productive office, including but not limited to answering multi phone calls daily, typing correspondence and reports, sending and retrieving e-mail messages, maintaining and retrieving employee documents.
- Determine appropriate salaries for paraprofessional, auxiliary and technical employees.
- Process and communicate information for all new hires, changes and terminating support employees.
- Provide orientation of new support employees and processing of required documents.
- Enter update, and review information in PowerSchool ERP
- Assist the Liaison for CCISD, Facility Services, SBEC, L-1 Services and TXDPS regarding fingerprinting processes, FACT Clearinghouse and certification status.
- Assist with fingerprinting CCISD applicants, as needed.
- Assist with the processing of employee badges. Initiate, research, recommend and prepare information materials for all new hire support employees.
- Assist with the reconciliation and accounting of support staff numbers in the payroll and HR Software systems.
- Assist with inquiries regarding employment verification.
- Initiate, distribute and monitor annual letter of reasonable assurance for eligible support employees.
- Prepare, investigate, and communicate information regarding annual salary verification for all support employees.
- Create, correct, and distribute service records for all support staff.
- Assist with monitoring and maintaining the position control information for all support staff.
- Generate, maintain, and communicate Motor Vehicle Reports for all eligible employees and applicable departments.
- Initiate and maintain random drug testing database of all eligible employees.
- Demonstrate integrity and ethics.
- Maintain confidentiality.
- Display proficient levels of technology applications.
- Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
- Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
- Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
- Research district policy, precedent, and current practices prior to acting.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrates proficient levels of technology applications.
- Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
- Perform other duties and accept other responsibilities as assigned.
Working Conditions
Mental Demands
Effective verbal and written communication; concentration while performing duties; ability to
maintain emotional control under stress; ability to work with frequent interruptions.
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive
hand motions.
Terms: 230 days
Hours: 7.5
Pay Grade: PARA 7
Benefits:
Health Insurance, Retirement Plan, Vacation & Paid Time OffSalary : $29,356 - $43,029