Payroll Specialist

We are seeking a detail-oriented and experienced Payroll Specialist to join our team!

(Not an entry-level position)

Responsibilities

• Process weekly/bi-weekly payroll for all employees with accuracy and confidentiality
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Maintain and update employee payroll records (new hires, terminations, pay changes, deductions, etc.)
• Review and verify timesheets, attendance records, and overtime calculations
• Handle payroll-related inquiries and resolve discrepancies promptly
• Prepare payroll reports for accounting and management
• Manage benefit deductions, garnishments, and PTO accruals
• Assist with year-end processes such as W-2 and 1099 preparation
• Collaborate with HR and Finance teams to ensure data accuracy and alignment
• Maintain knowledge of payroll best practices and regulatory changes.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, HR, or related field preferred
• 2 years of payroll experience (or equivalent combination of education/experience)
• Strong understanding of payroll laws and regulations
• Proficiency with payroll software (e.g., Inova, Case Magic, QuickBooks)
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and problem-solving abilities
• Familiarity with MS Office (especially Excel, Pivot Tablets, LibreOffice)

Monday-Friday 7:30 am - 4:00 pm. Additional hours as needs arise.