What are the responsibilities and job description for the Project Coordinator position at CleanSpace?
CleanSpace Modular LLC
Location: Fort Washington, PA
Office-Based with Occasional Job Site Visits
Position Summary
The Construction Project Coordinator provides administrative and logistical support to ensure construction projects run smoothly from planning through closeout. This role bridges communication between project managers, field teams, subcontractors, vendors, and clients while helping maintain project schedules, documentation, and compliance.
The ideal candidate combines strong organizational and multitasking skills with construction project administration experience, excellent communication abilities, and an understanding of construction documents, project coordination, and day-to-day site operations.
Key Responsibilities
Assist in planning and coordinating construction project activities from planning through project closeout
Maintain and update project schedules, calendars, and project tracking systems
Organize and manage project documentation, including contracts, permits, RFIs, submittals, and change orders
Coordinate project meetings, prepare meeting minutes, and follow up on action items
Communicate with subcontractors and vendors to coordinate deliveries, schedules, and project-related issues
Track project costs, budgets, and billing information to support project financial management
Support procurement of construction materials, equipment, and project-related supplies
Collaborate with project managers and field teams to support day-to-day site operations
Assist in preparing project progress reports and maintaining accurate project records
Support project closeout activities, including documentation and outstanding action items
Help ensure project activities align with applicable safety standards and local building codes
Coordinate communication between internal project teams, subcontractors, vendors, and clients to help maintain project progress
Assist project managers with administrative tasks and follow-up to support project deadlines and deliverables
Qualifications
Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred
2 years of experience in construction, project coordination, or project administration
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Familiarity with construction documents, project processes, and project coordination
Proficiency in Microsoft Office and project management tools
Ability to manage multiple priorities in a fast-paced, deadline-driven construction environment
Strong attention to detail and ability to maintain accurate project records
Ability to collaborate effectively with project managers, field teams, subcontractors, vendors, and clients
Preferred Experience
Experience supporting commercial, industrial, or other construction projects
Familiarity with construction project management software such as Procore, Bluebeam, MS Project, or Smartsheet
Knowledge of permitting, inspections, and construction safety regulations
Experience coordinating subcontractors, vendors, deliveries, and project schedules
Familiarity with project cost tracking, budgets, billing, and change order processes
Experience supporting project closeout and construction documentation
Prior experience working in a construction office and collaborating with field teams
What Success Looks Like
Projects are supported with organized, accurate, and up-to-date documentation
Project schedules, calendars, and tracking systems are maintained consistently
Project managers and field teams receive timely administrative and logistical support
Subcontractor, vendor, and client communication is coordinated effectively
Meetings, action items, and project follow-ups are managed in a timely manner
Project costs, billing information, and documentation are tracked accurately
Procurement and delivery coordination support project timelines
Construction project activities are supported through successful closeout
Strong collaboration and communication across project management and field teams