Sales & Estimating Coordinator

Job Title: Sales and Estimating AssistantReports To: EVP Sales / Estimating DirectorDepartment: Sales & EstimatingLocation: Doylestown, PA / Fort Washington, PAEmployment Type: Part-TimeSchedule: Monday–Friday, 8:30 a.m. – 3:00 p.m. (25–30 hours per week)Position SummaryThe Sales and Estimating Assistant plays a key role in supporting the company’s business development and estimating functions by assisting the sales and estimating teams, coordinating proposal and bid-related activities, and ensuring effective communication between internal teams, clients, and prospects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesSales & Estimating SupportAssist the sales and estimating teams with proposal preparation, bid packages, quotes, and presentations.Prepare sales order forms and coordinate project turnover and estimating handoff packages.Maintain CRM database with accurate client information, sales activities, bid tracking, and lead status.Maintain and coordinate IIR lead generation and bid opportunity platform.Coordinate scheduling for sales meetings, estimating reviews, client visits, and industry events.Prepare sales and estimating reports and dashboards for management review.Coordinate and ensure all client and vendor pre-qualification forms are current and accurate.Assist with development and maintenance of sales and estimating SOPs and supporting documentation.Estimating Support (with Estimating Director)Assist with organizing bid documentation, drawings, specifications, and addenda.Support estimating team with bid calendars, deadlines, and submission requirements.Track bid activity and outcomes to support estimating workload planning and process improvement.Assist with preparation of qualification packages and responses to RFQs/RFPs.Administrative & Cross-Functional DutiesCollaborate with internal departments (engineering, operations, finance) to ensure alignment on proposals, bids, and client deliverables.Handle incoming sales and estimating inquiries and route them to the appropriate team member.Monitor inventory of proposal and estimating materials and ensure timely reordering or updates.Support special projects and initiatives as assigned by leadership.QualificationsEducation & ExperienceBachelor’s degree in Business Administration, Construction Management, Communications, or a related field preferred.2 years of experience in sales support, estimating coordination, or a related role (B2B or construction experience preferred).Skills & CompetenciesStrong organizational, prioritization, and time management skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite and Adobe Suite (InDesign, Photoshop, Illustrator); familiarity with CRM platforms such as HubSpot preferred.Ability to manage multiple deadlines with a high level of accuracy and attention to detail.Ability to work independently and collaboratively within a team environment.Work EnvironmentOffice-based role with occasional travel for client meetings or industry events.Fast-paced, collaborative work culture with opportunities to expand skills in sales and estimating operations.Compensation & BenefitsHourly rate: $20–$25 per hour, based on experience.Part-time position, 25–30 hours per week.Paid time off and company holidays (prorated based on eligibility).

Salary : $20 - $25