What are the responsibilities and job description for the Part Time Office Assistant position at Cleaning Choices?
Job Summary
We are seeking a dynamic and organized Part Time Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. As a key member of our office, you will help ensure smooth daily operations, manage front desk responsibilities, and assist with various clerical tasks. Your positive attitude and strong organizational skills will contribute to creating an efficient and welcoming workplace. This position offers flexible hours and an opportunity to develop valuable office management experience.
Duties
- Greet visitors and clients professionally at the front desk, ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Perform data entry tasks using computer skills, including updating records in Google Workspace and Microsoft Office applications
- Handle filing, document proofreading, and general clerical duties to maintain organized records
- Assist with bookkeeping using QuickBooks software to support financial recordkeeping and invoicing
- Support calendar management and scheduling for team meetings or appointments
- Provide excellent customer support by responding promptly to inquiries and offering assistance as needed
- Maintain office supplies inventory and coordinate office management tasks to ensure a well-organized workspace
Qualifications
- Proven office experience with strong clerical and administrative skills
- Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent phone etiquette and customer service skills, with the ability to handle multi-line phone systems efficiently
- Bilingual abilities are a plus to assist diverse clients and team members
- Strong organizational skills with attention to detail; capable of managing multiple tasks simultaneously
- Typing speed of at least 40 words per minute with high accuracy; good proofreading skills
- Previous personal assistant or office management experience is advantageous
- Ability to demonstrate effective time management and prioritize tasks effectively
Join us as a Part Time Office Assistant and become an integral part of a vibrant team dedicated to maintaining an efficient, professional, and welcoming office environment!
Pay: $18.00 - $20.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $18 - $20