Operations Coordinator

Oversee all aspects of general office coordination. Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of client, staff and corporate information. Schedule and coordinate all training sessions. Interact with clients, vendors and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx or similarly delivered packages. Prepare responses to correspondence containing routine inquiries. Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. May conduct research, compile data and prepare papers for consideration and presentation to the Director. Set up and coordinate meetings and conferences. Assists in special events within the Custodial Services Department. Completes new hire paperwork Minimum Qualifications Education: High school degree required, college degree preferred. Experience: At least three (3) years’ experience in general office responsibilities and procedures. Skills: Strong computer and time management skills Good writing, analytical and problem-solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions Ability to work well either alone or as part of a team