Accounting Specialist

Job Title: Accounting Specialist

Reports to: Accounting Manager

THIS IS NOT A REMOTE JOB AND NO RELOCATION ASSISTANCE IS AVAILABLE

The Accounting Specialist is responsible for managing the full-cycle accounting process within a manufacturing environment. This role ensures accurate and timely processing of vendor invoices, purchase order matching, and payment execution while maintaining strong internal controls and compliance with company policies and GAAP. The ideal candidate has experience with high-volume invoice processing, three-way matching, and vendor management in a manufacturing setting.

Key Responsibilities

Invoice Processing & Matching

• Perform three-way match (purchase order, receipt, invoice) for all inventory and operational purchases
• Accurately process high-volume vendor invoices in ERP system
• Investigate and resolve discrepancies with purchasing, receiving, and vendors
• Ensure proper coding of invoices to GL accounts and cost centers

Vendor Management

• Maintain vendor master records in compliance with internal controls
• Coordinate vendor onboarding, including W-9 and banking information verification
• Respond to vendor inquiries and resolve payment issues in a timely manner
• Monitor vendor statements and reconcile discrepancies

Manufacturing-Specific Responsibilities

• Process invoices related to raw materials, packaging, freight, and MRO supplies
• Work closely with procurement and warehouse teams to resolve receiving/invoice issues
• Assist with tracking and resolving freight and logistics invoices and accruals
• Support inventory-related AP reconciliations

Month-End & Reporting

• Assist with month-end close activities, including accruals and AP aging reconciliation
• Reconcile Accounting subledger to the general ledger
• Provide audit support and documentation for internal and external audits

Compliance & Controls

• Ensure adherence to internal controls, SOX (if applicable), and company policies
• Support 1099 reporting and year-end vendor compliance
• Maintain documentation for audit readiness

Qualifications

Education & Experience

• 2–5 years of Accounting experience, preferably in a manufacturing environment
• Experience with ERP systems (Microsoft Dynamics 365 Business Central or similar strongly preferred)

Technical Skills

• Strong understanding of three-way matching and AP processes
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, basic analysis)
• Familiarity with inventory and procurement workflows

Soft Skills

• Strong attention to detail and accuracy
• Ability to manage high-volume workload and meet deadlines
• Effective communication with cross-functional teams (purchasing, warehouse, finance)
• Strong problem-solving and organizational skills

Work Environment

• Fast-paced manufacturing environment with cross-functional coordination
• High transaction volume with strict deadlines aligned to production cycles and month-end close