What are the responsibilities and job description for the Accounts Payable Admin position at CLAY-INGELS MASTER?
Job Details
Description
Summary: A detail-oriented and organized Administrative Assistant to help support our office operations and accounting department. The ideal candidate will have strong administrative skills and a solid understanding of accounts payable, accounts receivable, and bank reconciliations. This position plays a key role in ensuring the accuracy of financial data and the smooth operation of daily business functions.
Responsibilities
• Provide general administrative and clerical support including data entry, filing, scanning, and document management.
• Assist in processing accounts payable and accounts receivable transactions, ensuring timely and accurate recording.
• Prepare and reconcile bank statements, credit card statements, and other financial records on a regular basis.
• Maintain and update accounting files, ledgers, and other financial documentation.
• Support month-end closing activities and assist with financial reporting.
• Communicate with vendors, customers, and internal staff regarding invoice discrepancies or payment issues.
• Manage office supplies, schedule meetings, and assist with correspondence as needed.
• Perform other duties as assigned to support the administrative and accounting teams.
Qualifications
• Education: Associate’s degree or higher in Accounting, Business Administration, or related field preferred.
• Experience: Minimum of 2 years of experience in an administrative or accounting support role.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and accounting software – Epicor / Epicor Bistrack is a plus
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• Experience handling confidential information with discretion.
• Experience with AR/AP processing, bank reconciliations, and basic bookkeeping.