What are the responsibilities and job description for the Office Manager position at Clarvida?
Description
Job Title: Office Manager
Location: Santa Ana, CA
Employment Type: Permanent
Salary: $28.00-$29.00 /hour
Date Posted: June 05, 2026
Location: Santa Ana, CA
Employment Type: Permanent
Salary: $28.00-$29.00 /hour
Date Posted: June 05, 2026
About the Role
The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.
ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS
- Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services
- Evaluates office production, revises procedures, or devises new forms to improve efficiency or workflow
- Establishes uniform correspondence procedures and style practices, including managing petty cash
- Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records
- Consults with superior on a regular basis to keep him/her up to date on administrative issues and needs
- Responsible for assignment of duties, approval of expenses and timecards, performance management and personnel actions, and serving as resources for consultation and advice for clerical/administrative staff
- Facilitates regular meetings to ensure staff is well-informed
- Responsible for adhering to department budget and participates in development of such
- Reviews the monthly budget report and advise superiors of accounts over or under budget
- Retrievers, organizes and creates financial and tracking reports for items such as employee and programming expenses and reconciling of invoices / client invoicing for guidance of management
- Ensures reception area and office/program is clean, organized and office equipment operates properly
- Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)
- Participates in program staff and planning meetings as required and may take minutes for such meetings
- Attends UR and county/state and other agency meetings as required
- May perform the duties primarily performed by the clerical staff supervised on a limited basis
- Completes special projects and reports assigned
- Other duties as assigned or necessary to support your program and/or the company
QUALIFICATIONS
- Bachelor’s degree or associate degree preferred
- Extensive office management experience may be considered equivalent to education
Competitive salaries & benefits
• Paid Vacation Days (1st year 12 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 10 Paid Holidays (including Day after Thanksgiving)
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401K
Perks @ Clarvida (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)
*benefits may vary based on Position/State/County
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.
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Not the job you’re looking for?
Clarvida has a variety of positions in various locations; please go to
https://www.clarvida.com/working-at-clarvida
To Learn More About Us:
Clarvida @ http://www.clarvida.com/mission-vision-and-values/
Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.
"We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a notifications@jobvite.com email, or a personal LinkedIn account that is associated with a Clarvida.com email address."
Salary : $28 - $29