Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! This energetic role is vital in ensuring the smooth and efficient operation of our office environment. The ideal candidate will excel in managing administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. With a focus on fostering a productive workspace, you will play a key role in enhancing office operations, maintaining effective communication, and supporting organizational growth. Your proactive approach and multitasking skills will help us deliver exceptional service and maintain a positive workplace atmosphere.

Duties

• Manage daily office operations, including front desk responsibilities, multi-line phone systems, and greeting visitors with professionalism and courtesy
• Oversee calendar management and schedule appointments, meetings, and events to optimize team productivity
• Coordinate event planning activities such as meetings, staff trainings, and company functions to ensure seamless execution
• Supervise administrative staff and support team management efforts through training, development, and performance oversight
• Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive supplier relationships
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing and human resources functions
• Organize filing systems, manage document retention, and ensure confidentiality of sensitive information
• Assist with budgeting processes by tracking expenses and preparing financial reports as needed
• Support medical office management tasks where applicable, including appointment scheduling and patient record organization
• Ensure excellent communication through phone etiquette, clear written correspondence, and effective internal messaging

Experience

• Proven experience in office management or administrative roles with a strong background in clerical duties and organizational tasks
• Supervising experience demonstrating leadership skills in managing teams or administrative personnel
• Familiarity with QuickBooks or comparable bookkeeping/accounting software for financial management tasks
• Experience in event planning, vendor management, and schedule coordination to support organizational needs
• Knowledge of human resources functions such as payroll processing, employee onboarding, and training & development initiatives
• Prior work in medical office management or healthcare environments is a plus but not required
• Strong communication skills combined with excellent organizational abilities to handle multiple priorities efficiently
• Demonstrated proficiency with multi-line phone systems, calendar management tools, filing systems, and office technology

Join us as an Office Administrator to bring energy, precision, and professionalism to our vibrant workplace! Your dedication will help us create an efficient environment where our team can thrive while delivering outstanding service.

Job Type: Part-time

Pay: $12.00 - $13.00 per hour

Expected hours: 20 per week

Work Location: In person

Salary : $12 - $13