CHS Career & Technical (CTE) Secretary

Career & Technical (CTE) Secretary

Job Title: Career & Technical (CTE) Secretary                  Reports to:    Building Principal                

Bargaining Group: Non-Represented      FLSA Status: Non-Exempt    Location:     Clarkston High School

Terms of Employment:  198 12 holidays / 7 hours per day

QUALIFICATIONS:

Education/Certification:

High school diploma or GED (AA or B.S. preferred)

Experience:

Secretarial experience, preferably in public education environment

Knowledge/Skills:

• Communicate in a professional manner effectively, both oral and written
• Work cooperatively and exercise good judgement with staff, students, program specific companies, district administration, and the community
• Knowledge of general program policies, procedures, and systems.
• Proficient knowledge of various software to include: MS Office (Outlook, Word, Excel, PowerPoint, and Publisher ), as well as internet navigation
• Ability to learn job-related software programs such as EDS, iGrants, & Skyward
• Skillset in operating general office equipment such as:
  • Personal Computer (Apple products are helpful)
  • Printer
  • Copier
  • Fax
  • Calculator
  • Telephone system
• Work independently with minimal supervision, prioritizing duties and effectively managing time
• Demonstrate ability to work in a fast-paced, results-oriented, team environment
• Demonstrate competent knowledge of English usage, grammar, spelling, and punctuation.
• Previous experience working with budgets and general accounting skills
• Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail
• Audit experience
• Accurate record keeping for program review and annual audit purposes.
• Honor and maintain confidentiality
• Ability to remain flexible to changes in work assignments or situations
• Ability to establish and maintain positive professional working relationships
• Familiarity with grant writing
• Detail-oriented 

Essential Responsibilities and Duties:

• Serve as program liaison between staff, building principal, CTE Director, and OSPI
• Communicate in a professional manner
• Maintain general correspondence and program specific records
• Collaborate with Human Resources, CTE staff, and OSPI around certification requirements
• Prepare and monitor State and Federal compliance reports
• Support corresponding with advisory committees by being the liaison between staff and committees
• Submit accurate monthly CTE counts to district enrollment coordinator according to deadlines
• Attend regional and state CTE conferences and trainings as needed.
• Continually network with OSPI
• Gather requested information for CTE Director and Building Principal to assist in their efforts to expand and improve CTE programs
• Support CTE staff in continual framework preparation
• Organize meetings and coordinate staff calendars
• Collaborate with local colleges to prepare and finalize articulation agreements
• Enter Completer & Tech Prep Completer data information in Skyward
• Accurate record keeping for Consolidated Program Review and annual audit purposes
• Create, Maintain & Organize 504 paperwork to prepare for parental meetings; counselors will run the meeting
• Maintain & Organize paperwork for social security forms, car insurance forms, employment verification forms, etc.…
• Communicate & Plan visits for military services to connect to students
• Maintain assessment paperwork to include PSAT, AP, ASVAB and state assessments
• Plan and Set up for assessments to include PSAT, AP, ASVAB and state assessments
• Other duties as assigned 

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, copier, fax, calculator

Working Conditions:

Office environment; secretarial duties require dexterity and precision. Experiences frequent interruptions. May be exposed to infectious diseases carried by children. May be required to deal with angry or upset individuals.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

NONDISCRIMINATION

The Clarkston School District will provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program without discrimination based on race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.  The following employees have been designated to handle questions and complaints of alleged discrimination: Harassment, Intimidation, and Bullying (HIB) Coordinator, Thaynan Knowlton, Superintendent, 1294 Chestnut Street, Clarkston, WA 99403 (509) 758-2531, knowltont@csdk12.org; Title IX, Civil Rights, Equity, and Section 504/ADA Coordinator Rebecca Lockhart, Executive Director of Student Services, 1294 Chestnut Street, Clarkston, WA 99403 (509) 758-2531, lockhartr@csdk12.org.

Salary : $27 - $32