What are the responsibilities and job description for the Administrative Assistant, Regional Locations position at Clark State College (OH)?
JOB The Administrative Assistant, Regional Locations provides day-to-day administrative and clerical support for the Associate Dean, Regional Locations and Beavercreek, Bellefontaine, and Xenia staff. This position serves as the Beavercreek location's frontline to students, faculty, staff, and the general public. This position performs a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the Regional Locations.
Shift: Monday - Friday; 7:30am - 4:30pm. Evenings and weekends, as needed.
Location: Beavercreek
This position is eligible for limited telecommuting opportunity on Fridays, with approval. This is subject to change pending College needs. EXAMPLE OF DUTIES
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment
Regular exposure to favorable conditions such as those found in a normal office.
Please provide at least three professional references. Personal references will not be contacted.
Shift: Monday - Friday; 7:30am - 4:30pm. Evenings and weekends, as needed.
Location: Beavercreek
This position is eligible for limited telecommuting opportunity on Fridays, with approval. This is subject to change pending College needs. EXAMPLE OF DUTIES
- Provides frontline customer service for visitors, students, faculty, and staff at the Beavercreek location.
- Receives and directs all incoming phone calls for the Beavercreek location and routes inquiries to the appropriate office or individual.
- Receives and distributes student information to appropriate faculty and staff members, including student assignments and other student-related documents.
- Provides general support to Student Services.
- Provides general administrative support for the Associate Dean, Regional Locations, and the Beavercreek, Bellefontaine, and Xenia staff.
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Performs office management duties, including:
- Setting up Beavercreek faculty mailboxes each term and serving as the point of contact for faculty and staff administrative needs.
- Organizing the office, ordering supplies, and entering procurement requests in Self-Service.
- Attending meetings; recording, preparing, and distributing meeting minutes; and assisting with special events.
- Handling deliveries, vending issues, and inquiries from outside solicitors.
- Assisting with scheduling meetings.
- Creating and maintaining distribution lists.
- Provides services to current students, including creating and distributing photo ID cards and directing students to appropriate individuals and offices.
- Schedules and facilitates college representative visits.
- Performs other duties as assigned by the supervisor.
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment
Regular exposure to favorable conditions such as those found in a normal office.
Please provide at least three professional references. Personal references will not be contacted.