What are the responsibilities and job description for the Executive Administrative Assistant position at Clark Hill?
About the Role
Clark Hill PLC is seeking a is seeking highly-skilled professional for the role of Executive Administrative Assistant (EAA) for its Dallas, Detroit, or Pittsburgh office. This position provides day-to-day administrative and operational support to the HR Team and other firm executives. This role is critical to ensuring efficient HR processes, maintaining accurate employee records, and delivering a high level of services to internal stakeholders. This position requires strong attention to detail, the ability to manage multiple priorities, and a collaborative service-oriented mindset. This is a hybrid position, requiring the EAA to be in the office 4 days per week.
Key Responsibilities
- Provide general administrative support to the HR team, including scheduling meetings, managing calendars, and coordinating logistics
- Maintain employee records and HR systems (e.g. onboarding documentation, personnel files, compliance records)
- Support HR projects and initiatives
- Prepare HR reports and correspondence as needed
- Make travel arrangements, prepare expense reimbursement documentation and process departmental expenses
- Manage sensitive matters and confidential information with discretion and professionalism
Required Skills and Experience
- Candidates must have a minimum of 5 years of administrative assistant experience and be proficient in Microsoft Excel and Word;
- A track record of excellent communication skills and a commitment to providing the highest quality client service are strongly preferred; and
- Previous experience in an administrative support role at an executive level.
Qualifications
- High school diploma required; Associate’s or Bachelor’s degree preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) ;
- Excellent attention to detail with superb proofreading skills;
- Ability to prioritize and manage a high-volume and diverse workload able to handle multiple tasks at one time with exceptional organizational skills.
- Must have sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others; and
Pay Range and Compensation Package
The salary range at the time of posting is $36.00 - $41.00 hourly/$75,000 - $85,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
About the Company
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700 attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.
Equal Opportunity Statement
Clark Hill is committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices.
#LI-Hybrid
Benefits:
Health Insurance, Vacation & Paid Time OffSalary : $75,000 - $85,000