What are the responsibilities and job description for the Administrative Assistant position at Clark Hill?
Clark Hill PLC is seeking an Administrative Assistant for its Scottsdale, AZ office location. This position reports to the Office Manager. The Administrative Assistant provides administrative (clerical) support to attorneys, paralegals, and secretaries with scheduling, calendar management, transcription and proofreading, drafting correspondence, filing, assisting with billing process, travel arrangements and expense reimbursements, entering attorney time, creating, revising, and formatting legal documents, along with other related tasks as required and/or assigned.
Primary Responsibilities:
- Assist with creating documents, spreadsheets, and all forms of correspondence, both internal and external, as well as maintaining accurate and up-to-date filing of documentation.
- Assist with scheduling of meetings, arranging travel accommodations, preparing travel itineraries and managing calendars and expense reporting.
- Enter conflict information into the system for the purpose of running conflict checks for new clients.
- Assist with opening new matters and assisting with attorney monthly billing requirements.
- Type letters, memos and reports as required.
- Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, paralegals, or secretaries.
Experience/Education:
- High school diploma or GED equivalent required.
- At least 3 years office administrative work experience.
- Previous experience working in a law-firm environment, preferred.
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel.
- Excellent organizational and prioritization skills, and the ability to manage a diverse workload.
- Excellent communication skills, both verbal and written.
- Excellent attention to detail, and the ability to handle multiple tasks at one time.
- Willingness to learn new skills and responsibilities.
- Team Player orientation.
The salary range at the time of posting is $47,000-$52,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Clark Hill PLC is proud to be an Equal Opportunity Employer.
Salary : $47,000 - $52,000
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