What are the responsibilities and job description for the Administrative Assistant position at Clark Civil Engineering, Inc.?
Clark Civil Engineering, Inc.
Administrative Assistant / Bookkeeper – Civil Engineering Firm
Location: Point Reyes Station, CA
Employment Type: Full-Time (30-40 hours per week)
NO REMOTE WORK
About Us
Clark Civil Engineering, Inc. is a growing civil engineering and land surveying firm providing services throughout Northern California. Our projects include site development, drainage, grading, surveying, septic design, subdivisions, and permitting. We are looking for a dependable, organized, and detail-oriented Administrative Assistant to help keep our office running efficiently while supporting our engineering staff.
Responsibilities
- Manage the daily operations of the office.
- Prepare proposals, letters, reports, and other documents.
- Maintain project files and organize electronic and paper records.
- Assist with permit applications, project tracking, and client communications.
- Schedule meetings and manage calendars.
- Order office supplies and coordinate with vendors.
- Perform light bookkeeping using QuickBooks Enterprise, including:
- o Accounts payable and receivableo Customer invoicingo Bank reconciliationso Data entryo Basic financial recordkeeping
- Assist with general administrative support for engineers and surveyors.
QualificationsPreferred SkillsCompensationHow to ApplyThis is an in house position, no remote work. Applicant must be willing and able to work in the Point Reyes office with our engineering staff.Please submit your resume and a brief cover letter describing your administrative and bookkeeping experience, including your proficiency with QuickBooks, Microsoft Word, and Microsoft Excel to lclark@clarkcivil.com.Join our team and become an important part of delivering high-quality engineering and surveying services to our clients.
- Required: Experience with QuickBooks Enterprise and light bookkeeping.
- Proficient in Microsoft Word and Microsoft Excel.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- High attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Previous administrative experience in an engineering, architecture, surveying, construction, or consulting office is strongly preferred.
- Familiarity with permit processing and project documentation.
- Experience preparing invoices and tracking projects.
- Comfortable learning new software and office systems.
- Professional, dependable, and customer-focused.
- Competitive pay based on experience.
- Paid holidays and vacation.
- Retirement plan and other benefits available.
Pay: $30.00 - $40.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $30 - $40