What are the responsibilities and job description for the Executive Assistant position at Clarity Care, Inc.?
The Executive Assistant works with the Executive Team and completes tasks as assigned providing high-level administrative support.
Essential Functions and Desired Outcomes
- Provides confidential secretarial services to the Executive Team, including typing, editing, preparing correspondence and reports, etc.
- Maintains and manages the executive's calendar, scheduling meetings, appointments, and prioritizing tasks.
- Coordinates travel plans, accommodations, and transportation.
- Sets up meeting agendas, preparing materials, taking minutes, and following up on action items.
- Drafts emails, letters, reports, presentations, and other documents on behalf of the executive team.
- Processes and submits receipts and expense reports on behalf of the executive team.
- Orders supplies, managing office logistics, and coordinating with other departments.
- Maintains discretion with sensitive information.
- Provides support on special projects as needed.
- Coordinates and maintains Board communications, committee records, and minutes of meetings.
- Provide back up for other management staff and assist with projects and scheduling as directed.