Centralized Scheduler

About Claratel Behavioral Health

Claratel Behavioral Health is an innovative, community-based behavioral health and developmental disabilities services organization offering a full range of mental health, developmental disabilities, and substance use disorder services to underserved individuals. As a public, not-for-profit organization, Claratel Behavioral Health operates in more than 20 locations in DeKalb County, Georgia, with a diverse workforce of more than 400 direct-care and support staff.

If you are passionate about driving change in behavioral health and developmental services and are eager to work in an environment that values innovation and inclusivity, Claratel Behavioral Health is the place for you. Here, your work is impactful, your growth is prioritized, and your well-being is supported. Together, we can forge pathways to a healthier future for all.

Claratel Behavioral Health has an exciting opportunity for a Centralized Scheduler in our Claratel Connects Department at - 445 Winn Way, Decatur, GA 30030.

Hours

Monday- Friday 8:00am- 5:00pm

Job Summary

The Centralized Scheduler is responsible for coordinating and scheduling outpatient appointments for clinical staff, including Just-In-Time (JIT) physician appointments, provider calendar reschedules, and referral-based visits. This role ensures timely access to services, accurate provider scheduling, and clear communication with clients. Working in the centralized scheduling department, the scheduler supports clinical operations by managing appointment workflows and helping clients navigate the scheduling process efficiently.

Duties And Responsibilities

• Schedule outpatient appointments for therapists, psychiatrists, nurse practitioners, and other clinical staff across multiple locations or programs
• Coordinate Just-In-Time (JIT) scheduling for physician appointments within designated timeframes (e.g., 3–5 calendar days from call)
• Process and schedule referrals from internal and external providers accurately and timely
• Manage provider calendar changes, cancellations, and reschedules while minimizing disruptions to care
• Confirm patient demographics, insurance information, and appointment needs at the time of scheduling
• Communicate appointment instructions to patients and answer basic questions related to the visit
• Monitor appointment availability and make real-time adjustments to optimize provider utilization
• Document all scheduling actions and communication in the electronic health record (EHR) system
• Collaborate with clinical teams, front desk staff, and utilization management to ensure seamless coordination of care
• Escalate urgent scheduling issues or conflicts to leadership as needed
• Maintain a courteous, professional, and empathetic demeanor when interacting with patients and staff
• Adhere to HIPAA, organizational policies, and centralized scheduling protocols
  
  

Skills And Competencies

• Excellent customer service and communication skills, both verbal and written
• Strong attention to detail and ability to manage multiple tasks and priorities
• Proficiency in scheduling software and electronic health record systems (e.g., Avatar, Epic, or similar)
• Ability to understand provider calendars, availability rules, and referral workflows
• Professionalism and discretion when handling sensitive patient information
• Dependability, punctuality, and ability to work in a fast-paced team environment
  
  

Preferred Experience

• 1–2 years of experience in medical scheduling or front office operations, preferably in behavioral health or outpatient settings
• Behavioral Health Technician (BHT) Training
• Familiarity with Just-In-Time scheduling models and centralized access workflows
• Bilingual communication skills are a plus
• Experience working in a call center or centralized scheduling environment is highly desirable
  
  

Salary Range

• $36,000-$37,000
  
  

Pre-employment drug screening may be required. Selected applicant will be subject of an FBI Criminal History Record Check, and the applicant has the right to challenge the contents of their Criminal History Record Information, should they choose to do so. This employer participates in E-Verify.

For more information visit www.claratel.org/careers

Pre-employment drug screening and successful completion of a criminal history background check is required.

Claratel Behavioral Health participates in E-Verify (Company ID: 226305)

Claratel Behavioral Health is an Equal Opportunity Employer. Candidates who may require an accommodation under the Americans with Disabilities Act or similar law to perform the essential functions of this job are encouraged to contact Human Resources at hrhelp@claratel.org.