What are the responsibilities and job description for the Project Coordinator position at Clancy & Theys Construction Co?
At Clancy & Theys Construction Company, we build more than projects — we build communities. We take pride in our commitment to Safety, Stewardship, Passion, and Collaboration. These core values guide every aspect of our work, ensuring that we deliver excellence for our clients, partners, and team members.
We are seeking an experienced Project Coordinator to support construction projects from preconstruction through closeout — particularly in the public sector where precision, documentation, and compliance are key.
This position is an in-office role, based out of our Raleigh division. Hybrid or remote work is not an option. Occasional travel to our other locations may be required.
Principal Duties and Responsibilities
- Support preconstruction, project management, and field teams throughout all phases of construction.
- Coordinate and track project documentation, including contracts, submittals, RFIs, meeting minutes, and correspondence.
- Manage and maintain federal, state, and local compliance reporting, including Davis-Bacon, Certified Payroll, MWBE/DBE participation, EEO, and Section 3 requirements. This may include attending project outreach and pre-bid meetings as necessary.
- Prepare, process, and review subcontractor pay applications, lien waivers, and change orders for accuracy and compliance.
- Compile and submit monthly pay applications to clients or agencies, ensuring timely approval and payment.
- Communicate regularly with subcontractors and suppliers to collect and verify project documentation (insurance, bonds, safety plans, etc.)
- Assist in maintaining accurate and up-to-date project cost and progress tracking logs.
- Participate in project meetings, prepare reports, and support scheduling and document control processes.
- Support project closeout, including completion of compliance reports, warranties, as-built drawings, and final documentation packages.
- Actively promote and uphold The Clancy Way, embodying our values of Safety, Stewardship, Passion, and Collaboration in all interactions.
- Provide occasional reception coverage, ensuring a welcoming and professional environment for visitors and staff, while maintaining smooth daily operations.
Qualifications/Skills and Knowledge Requirements
- Minimum five (5) years of experience with a contractor in a project coordination or administration role.
- Strong knowledge of public construction projects and their compliance standards.
- Experience managing Davis-Bacon, Certified Payroll, and MWBE/DBE reporting.
- Proficient in subcontractor coordination, pay application processes, and change management.
- Exceptional organizational and communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and project management software (e.g., Procore, CMiC, Viewpoint, ACC Build, or similar).
- Ability to work collaboratively with diverse project teams and stakeholders.
- Strong work ethic, sense of accountability, and commitment to safety, quality, and client satisfaction.
- Preferred: Experience with public contracting and prevailing wage requirements.
At Clancy & Theys, we believe great projects start with great people. When you join our team, you become part of a company driven by integrity, teamwork, and a passion for building lasting value.
We offer:
- Competitive compensation
- Comprehensive health, dental, and vision insurance
- 401(k) Retirement Plan
- Paid time off and holidays
- Ongoing training and professional development
Apply Now and Build Your Career the Clancy Way.
*Direct applicants only; no third-party submissions.*