What are the responsibilities and job description for the Preconstruction Coordinator position at Clancy & Theys Construction Co?
At Clancy & Theys Construction Company, we build more than projects — we build people, relationships, and communities, guided by four core values: Safety, Stewardship, Passion, and Collaboration.
We are seeking a motivated Preconstruction Coordinator to join our Newport News, Virginia office. This role provides high-level estimating and administrative support to the preconstruction team, assisting in managing bid proposals, trade partner communications, and project documentation. It’s an ideal opportunity for someone eager to grow their preconstruction skills while learning from experienced estimators on multi-million dollar projects.
The role requires strong organizational, analytical, and communication skills, as well as attention to detail, initiative, and a collaborative mindset.
This position is ideal for a team player seeking to expand their preconstruction knowledge, gain exposure to estimating processes, and contribute to the successful planning of major construction projects.
Principal Duties and Responsibilities
Provide administrative and estimating support to the preconstruction team.
Manage bid proposals, project plans, and documentation for multiple active projects.
Perform bid solicitation via phone and email; manage subcontractor database entries.
Coordinate communications between team members, trade partners, and other stakeholders to address project questions and clarifications.
Organize, maintain, and track project documentation, ensuring accuracy and accessibility.
Assist in project scope reviews and support trade partner relations.
Ensure all assigned tasks are completed on time and adhere to company processes and procedures.
Qualifications/Skills and Knowledge Requirements
1–3 years of industry experience in preconstruction, estimating, or construction support.
Advanced proficiency with Windows and Microsoft Office Suite.
Experience with construction management software (e.g., Bluebeam, On Screen Takeoff) and bid solicitation/database programs is helpful but not required. Familiarity with AutoCAD, Assemble, and Revit is a plus.
Detail-oriented, organized, and capable of managing multiple deadlines simultaneously.
Strong interpersonal skills to handle sensitive and confidential situations.
Team player with eagerness to learn from seasoned estimators and assist fellow coworkers.
Strong analytical, organizational, and multi-tasking abilities.
Excellent written and verbal communication skills.
Ability to work in a highly diverse and inclusive environment.
Valid driver’s license in good standing.
Build Your Career The Clancy Way
At Clancy & Theys, we believe in developing our team members while delivering exceptional projects. We foster a culture of collaboration, growth, and excellence — all guided by our core values: Safety, Stewardship, Passion, and Collaboration.
We offer:
Competitive salary and benefits package
Health, dental, and vision insurance
Paid time off and holidays
Professional development and mentorship opportunities
A collaborative, inclusive, and growth-oriented workplace
Apply today and grow your preconstruction expertise with a team that values excellence, collaboration, and professional development.
*Direct applicants only; no third-party submissions.*