What are the responsibilities and job description for the Senior Administrative Assistant position at Claflin University and Careers?
- Departmental support for Institutional Effectiveness (IE)
- Prepares correspondences, memoranda meeting agendas and minutes
- Compose routine letters
- Support departmental projects and programs
- Process work order requests
- Schedule meetings for IE conference room, oversee daily operations and coordinate department activities
- Process monthly invoices for payment
- Process visa allocations
- Manage department budget
- Process requisitions and Purchase Orders through Jenzabar
- Order office supplies
- Process Temporary Employment forms (TEA) for PT employees
- Maintain and file pertinent documents
- Prepare documents and other communication with accuracy and professionalism
- Implement and refine administrative systems, procedures and policies, to enhance operational efficiency
- Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements
- Support the VP in the preparation and presentation of reports and strategic documents
- Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT
- Perform any additional duties within the scope of this position
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- At least 5 years of experience in the field or in a related area
- Degree in business administration (desirable).
- Certificate in business administration or related (essential)
Salary : $40,000 - $41,200