Administrative Specialist 2 (Part-Time, Temporary)

Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

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This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 29, 2026.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

Hourly Pay Range: $31.663636 - $41.171480

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County's Social Services Division is seeking a highly organized and customer-focused Administrative Specialist 2 to provide advanced administrative support to executive leadership. This position plays a key role in supporting division operations by coordinating projects, preparing reports and correspondence, managing confidential information, and improving administrative processes. The Administrative Specialist 2 serves as a trusted resource for leadership, staff, and community partners while helping ensure the efficient and effective delivery of services that support the residents of Clackamas County.

The ideal candidate is an organized, detail-oriented professional with exceptional communication and organizational skills who thrives in a fast-paced environment with competing priorities. We are looking for someone who exercises sound judgment, maintains confidentiality, demonstrates initiative, and enjoys collaborating with diverse teams to provide outstanding administrative support and customer service.

Required Minimum Qualifications/Transferrable Skills:*

• Minimum of two (2) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Two (2) years’ experience providing high level administrative support to multiple programs or departments.
• Strong time-management skills and multitasking ability.
• Demonstrated experience optimizing Microsoft Office Suite and other web-based platforms.
• Excellent written and verbal communication skills with a proven track record of building rapport across diverse stakeholders.

Preferred Qualifications/Transferrable Skills:*

• Experience working in a healthcare or social services setting.
• Experience with complex data entry including timely and accurate entry into spreadsheet and databases.
• Experience establishing and maintaining record keeping systems.

Pre-Employment Requirements:

• Must pass post-offer, pre-employment drug test.
• Must pass a criminal history check which may include national or state fingerprint records check.
• For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Executive and Administrative Support

• Provide high-level administrative support to the Social Services Director and executive leadership team.
• Manage complex calendars, coordinate meetings, prepare agendas, take meeting notes, and track action items.
• Draft, edit, and distribute correspondence, reports, presentations, and other business documents.
• Coordinate travel, special events, and other administrative activities as needed.

Project, Program, and Operational Support

• Coordinate division-wide projects, initiatives, and special assignments, ensuring deadlines and deliverables are met.
• Research, compile, and analyze information to support operational planning, decision-making, and continuous process improvement.
• Develop, maintain, and monitor spreadsheets, reports, dashboards, and tracking systems.
• Assist with budget tracking, purchasing, contract administration, invoice processing, and other operational functions.

Records, Communication, and Confidential Support

• Maintain electronic and paper records in accordance with County policies and records retention requirements.
• Provide confidential administrative support related to employee and labor relations matters, exercising sound judgment and discretion.
• Serve as a primary point of contact for staff, County departments, community partners, and the public by responding to inquiries and facilitating communication.
• Build collaborative working relationships and provide exceptional customer service while supporting the day-to-day operations of the division.

This position works part time up to 28 hours during a standard workweek of Monday through Thursday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is primarily designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month
  • Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
• Monthly accruals (prorated for less than 1.0 FTE)

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Employee Assistance Program (EAP)
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see link below for additional information)

Employees must work a minimum of 30 hours per week to receive full benefits. Employees working 20 - 29 hours per week are eligible for medical benefits for themselves and family members. Medical plans cover the employee and all eligible dependents (including spouse/domestic partner and/or children) at a reasonable cost.

This is a part time County position represented by the Employees' Association.

Learn More About Benefits

The Social Services Division provides assistance to seniors, people with disabilities, veterans, and low-income residents of Clackamas County.

Social Services is a Division of the Health, Housing, and Human Services (H3S) Department.

Learn more about Clackamas County Social Services

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

Clackamas County only accepts online applications.

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources by calling 503-655-8459 or emails us at jobs@clackamas.us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Requesting Veterans' Preference

Learn more about Oregon's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Jenn Johnson, Recruiter
Email: JJohnson2@clackamas.us