Accounts Payable Specialist

Full-time Description

ACCOUNTS PAYABLE SPECIALIST

GENERAL OBJECTIVE: To perform Accounts Payable and other Fiscal functions in support of the mission of Clackamas County Children’s Commission.

REPORTS TO: Finance Director

SUPERVISES: No direct reports

CLASSIFICATION: Exempt, Confidential

PAY GRADE: $56,638 annually

Essential Functions

Accounts Payable

• Ensure proper documentation and authorization on all account payable invoices and purchase orders.
• Accurately process invoices, requisitions, and purchase orders in the accounting system.
• Maintain proper storage of documents by organizing, filing, and scanning.
• Process the payment of outstanding payables via check or electronic funds transfer.
• Maintain the expense reporting system, including Agency purchasing, credit cards, and employee expense reimbursements.
• Research and resolve vendor discrepancies and inquiries.
• Support the monthly accruals process using accounts payable data.
• Perform monthly reconciliations of corporate credit cards and vendor statements.
• Answer staff questions related to the purchasing and accounts payable process.
  
  

General Fiscal

• Reconcile assigned balance sheet accounts monthly.
• Prepare 1099’s at year end and other required tax forms as needed.
• Assist the Finance Director in the preparation, coordination, and conduct of the annual financial audit.
• Prepare and submit various reports as required.
• Cross train in payroll, accounts receivable, or other areas determined by the Finance Director.
• Support the Finance team with additional tasks as needed.
  
  

Additional Expectations

Program Participation and Team Member:

• Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings.
• Be a respectful, cooperative, and reliable team member and participant in program activities.
• Project a professional work image, both in dress and manner.
• Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives.
• Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect.
  
  

Code Of Conduct

Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct

Confidentiality

Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.

Training

In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.

Requirements

Education and Experience:

• Bachelor’s degree in accounting, finance, or related field. (Or the equivalent work experience)
  
  

Skills And Abilities

• Demonstrate problem solving initiative and resourcefulness in work activities.
• Excellent written and verbal communication and customer services skills.
• Must be able to work independently, prioritize tasks, and manage competing deadlines.
• Ability to work cooperatively as a member of a team.
• Working knowledge of business English and standard office practices and procedures.
• Knowledge or experience with grant funded program preferred, particularly Head Start/Early Head Start.
• Intermediate to advanced computer skills including MS Office Suite, automated accounting systems (preferably Abila), automated payroll systems, and a willingness to learn other computer programs.
• Ability to positively interact with families of various cultural and socio-economic backgrounds.
• Ability to possess and maintain compliance with State of Oregon Criminal Background Registry.
• Ability to possess and maintain current Adult and Pediatric First Aid/CPR certification.
• Ability to pass a health and drug screen
• Our organization works with children too young to be vaccinated from COVID-19. Therefore, it is the policy of the Clackamas County Children's Commission that all staff upon starting work, will have the COVID-19 vaccination or a medical/religious exemption.
  
  

Working Conditions

• Office environment with occasional lifting, bending and twisting.
• Extensive sitting and computer use..
  
  

Continuation of all positions is contingent upon future funding.

Salary Description $56,638