What are the responsibilities and job description for the Office Assistant/Receptionist position at CK Mechanical?
Overview
We are seeking an Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an inviting front desk environment. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to support our administrative functions and foster positive interactions with clients, visitors, and team members. This paid position offers an excellent opportunity to develop your office management skills while contributing to a vibrant workplace.
Responsibilities
- Greet clients warmly, ensuring a professional and friendly front desk experience
- Manage multi-line phone systems efficiently, directing calls and taking messages accurately
- Perform data entry tasks using spreadsheets and productivity software to maintain organized records
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Assist with scheduling, meetings, and maintaining calendars for staff members
- Support office management tasks such as supply inventory, document proofreading, and filing systems
- Provide exceptional customer support by addressing inquiries promptly and professionally
- Utilize computer skills including Microsoft Office (Word, Excel) and QuickBooks for various administrative duties
Skills
- Strong proficiency in Microsoft Office suite, spreadsheets, data entry, and word processing software
- Excellent phone etiquette with the ability to operate multi-line phone systems confidently
- Demonstrated organizational skills with the ability to prioritize tasks efficiently
- Technical proficiency in computer literacy and familiarity with productivity software tools
- Exceptional customer service skills with a friendly demeanor and professional communication style
- Strong time management skills to handle multiple responsibilities seamlessly
- Personal assistant or front desk experience is a plus for supporting daily operations effectively
Join us in creating a welcoming environment where professionalism meets enthusiasm! We value proactive individuals who thrive in busy settings and are eager to contribute their organizational talents. This role is paid — offering a rewarding opportunity to grow your administrative expertise while supporting our vibrant team.
Pay: From $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20