Administrative Assistant / Front Desk

Administrative Assistant - Job #469
Waterbury, CT 06702
Full-time, 35 hours per week
$24.00 per hour

About the Position:
Under the direct supervision of the Program Director this position provides administrative and secretarial support for the MST program. In addition to typing, filing and scheduling, performs duties such as record keeping, coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

• Schedules and organizes activities such as meetings and program activities for all members of the program staff
• Establishes, develops, maintains and updates filing systems. Retrieves information from files when needed
• Organizes and prioritizes large volume of information and calls
• Answers phones, takes messages or fields/answers all routine and non-routine questions
• Works in cooperation with and performs all clerical functions for program staff
• Works independently and within a team on special nonrecurring and ongoing projects
• Types and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Primary note taker at staff meetings
• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within program parameters
• Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person
• Regular and consistent attendance

• Monday-Friday 9:00am-5:00pm
• $24.00 per hour

• High School Diploma or equivalent - Required
• Minimum of 1 years' experience of administrative or clerical support experience - Required
  • 1-2 years’ experience in clerical support in a community, family or justice involved setting preferred
• Bilingual (English/Spanish) a plus
• Personal Effectiveness/Credibility
• Technical Capacity – Windows, Microsoft Word, etc. 
• Strong professional communication skills
• Collaboration Skills
• Flexibility

• Very low-cost Medical Insurance Plan option
• Medical, Dental and Vision Insurance offered after 30 days of employment
• Company Paid Life and Long-Term Disability Insurance
• Generous Paid Vacation Package (unused time eligible for carry over)
• Generous Paid Sick Time (unused time eligible for carry over)
• Paid Holiday Time (separate from vacation time)
• Floating Holidays (separate from paid vacation time and paid holiday time)
• Annual monetary incentives
• Tuition Assistance
• 401(k) Retirement Savings Plan with Company Match
• Career Growth Opportunities
• Company Celebrations & Employee Recognition Program
• Employee discounts (cell phone, computer)
• Employee Assistance Program (EAP)
• Qualified Public Service Loan Forgiveness (PSLF) Employer Federal Student Aid
• 10%-20% tuition discount at many local educational institutions, including those listed by the CT Nonprofit Alliance

About CJR:
A career at CJR is focused on working to ensure that every young person has an opportunity to thrive! CJR reaches across the state of Connecticut to deliver a broad continuum of care through our residential, education, wellness, and community-based programs. At CJR, you will experience a fulfilling career with an employer that encourages advancement, respects diversity, and rewards excellence!

CJR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual identity, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry. We embrace the competitive advantage of diversity

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