What are the responsibilities and job description for the Office Assistant position at Cityscape Schools?
ESSENTIAL DUTIES AND RESPONSIBILITIES
Answers incoming telephone calls in a friendly, knowledgeable and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Provides support (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the school.
Process and maintain a variety of manual and electronic documents files and records (e.g. emergency contact numbers, staff itineraries, work orders, time sheets, expense reimbursement requests, requisitions etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, parents, community, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
Perform routine bookkeeping tasks to maintain campus budget records, including handling cash deposits for activity accounts, updating records, and processing purchase orders.
Assist with court documents for truancy issues.
Assist with PEIMS related records.
Attend trainings for continuous job improvement as needed.
Perform other duties as assigned.
QUALIFICATIONS
EDUCATION AND EXPERIENCE:
High school diploma required, relevant degree or certification is preferred.
1-2 years of successful work experience as an office clerk or in another clerical position preferred.’
Bilingual English/Spanish preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Texas driver’s license.
KNOWLEDGE, SKILLS AND ABILITIES:
Must be able to prioritize and plan work activities to use time efficiently.
Must be organized, accurate, thorough, and able to monitor work for quality.
Must possess strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Must be able to communicate clearly, both written and orally.
Ability to work independently and work in a team-oriented environment.
Ability to complete assignments with accuracy and meet established deadlines.
Displays excellent integrity and commitment to ethical practices.
Ability to effectively use and maintain office equipment including phone, computer, software systems, copier etc.
Flexibility is required to independently work with others in a wide variety of circumstances.
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
WORKING ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires:
Prolonged sitting working at a computer; occasional bending / stooping, pushing / pulling, and twisting
Repetitive hand motions, frequent keyboarding, and use of a mouse; occasional reaching
Occasional light lifting and carrying (less than 30 pounds)
Work with frequent interruptions; maintain emotional control under stress; maintain confidentiality
May require occasional irregular and/or prolonged hours.
Regular and punctual attendance at the worksite is required for this position