What are the responsibilities and job description for the Administrative Assistant position at City Printing & Graphics?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure the smooth functioning of our workplace. Your contributions will help create a welcoming environment for clients, visitors, and team members alike while managing essential administrative tasks with precision and professionalism.
Responsibilities
- Greet visitors at the front desk with friendly, professional customer service and handle multi-line phone systems efficiently
- Manage calendar appointments, schedule meetings, and coordinate office events to optimize time management
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in communication
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
- Handle incoming correspondence, emails, and phone inquiries with excellent phone etiquette and customer support skills
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support office management and financial recordkeeping
- Support office management duties including supply inventory, maintaining cleanliness, and organizing files for easy access
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent written and verbal communication skills; bilingual ability is highly desirable
- Strong computer literacy with the ability to learn new software quickly
- Exceptional time management skills with the ability to prioritize tasks effectively
- Experience in customer service roles such as dental or medical receptionist or personal assistant positions is advantageous
- Knowledge of multi-line phone systems, data entry techniques, filing systems, and proofreading standards
Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to operational excellence! Your energy, attention to detail, and proactive approach will help us deliver outstanding service while supporting our organizational goals. We value your expertise in office management and look forward to welcoming a motivated professional ready to make a positive impact every day!
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $22