What are the responsibilities and job description for the Citywide Hospitality Assistant position at City Parks Foundation?
POSITION SUMMARY
The SummerStage Citywide festival is a 9 week free performing arts festival taking place in 11 different parks throughout New York City’s five boroughs. Reporting to the Citywide Production Manager (PM), Citywide General Manager (GM), and Citywide Artist Services Coordinator, the Hospitality Assistant will be responsible for serving as the hospitality point person on site for artist hospitality for all Citywide shows.
RESPONSIBILITIES
- Assist Artist Services Coordinator with all artist hospitality and green room needs
- Arrive on site before the artists and make sure their area is set up properly (table, chairs, table cloths, bins etc)
- Set up the dressing rooms with coffee, tea, fruits and snacks
- Greet artists when they arrive on site and check in on their needs throughout the day
- Coordinate with Production and General Manager for any artist special needs
- Keep track of hospitality inventory (snacks, utensils, napkins, cups etc) and inform General Manager when replenishment is needed
- Advance and coordinate delivery of artists meals or meal buyouts
- Serve as a runner for any hospitality last minute needs
- Assist with wrangling artists when CPF provides ground transportation
- As needed, fill in for general production assistant duties, including working with Production Manager (PM) / Artist teams to coordinate ingress and egress of all performers and their teams and acting as vehicle escort for pertinent deliveries and artist transport
QUALIFICATIONS
- A minimum of two (2) years experience as a Artists Relation and or Hospitality for a performing arts center, music venue, catering company, promoter and/or major tour
- Valid driver’s license is required
- Excellent multitasking skills and organizational skills
- Strong interpersonal and teamwork skills
- Strong customer service skills
- Attention to detail and high level of accuracy
- Extremely dependable punctual, detail-oriented and organized
- Ability to manage special projects independently and to completion
- Working knowledge of Google Docs and Sheets and Microsoft Office Suite preferred
- Ability and willingness to work in a fast-paced environment
- Ability and willingness to work outdoors, and in all types of weather
- Ability and willingness to work evening and weekend hours
- Ability and willingness to perform light lifting (up to 20 pounds) as needed
- Demonstrate good judgment and a professional demeanor