What are the responsibilities and job description for the Assistant City Clerk position at City of Wilmington?
One City. One Team. One Purpose.
Make a Difference Behind the Scenes. Impact a Community Every Day.
The City Clerk’s Office is seeking a detail-oriented and customer-focused professional to help preserve the integrity of our City's official records while providing exceptional service to residents, staff, and elected officials. In this dynamic role, you'll be at the center of local government operations—transcribing Council meeting minutes, managing and maintaining important City documents, preparing for public meetings, assisting with records requests, notarizing documents, managing and maintaining the City Clerk's website, and supporting daily administrative functions that keep our organization running smoothly. If you thrive in an organized, fast-paced environment and take pride in accuracy, professionalism, and public service, we invite you to join our team!
Creates, indexes, and maintains minutes of City Council meetings by typing minutes from audio tapes, following approval from Council, distributes copies to departments, assigns numbers to adopted ordinances, indexes ordinances, sends copies to the State, and maintains the original Minute Book.
Processes ordinances, resolutions, and exhibits as adopted by applying the City Seal, assigning numbers, distributing to departments, maintaining originals in the vault, and placing photocopies in the Ordinance Book.
Researches and provides copies of City documents as requested by researching old document files and books to obtain information, and provides photocopied materials to the public or the department requesting the document.
Provides clerical support to the City Clerk by typing agendas and correspondence, maintaining records for Council-appointed boards, commissions, and committees, photocopying, faxing, answering and directing calls, and assisting the public.
Education:
Associate's Degree or higher in Business Administration, Public Administration, or a related field.
Minimum two (2) years of full-time technical and administrative support experience working for a governing board or agency.
Other Requirements:
North Carolina Notary Public certification or ability to obtain within three months of hire.
Valid Drivers License
PHYSICAL DEMANDS:
Exerting up to 10 pounds occasionally or negliglible weights frequently; sitting most of the time.
WORKING CONDITIONS:
This position generally requires work in an office environment.