HOUSING ADMIN SPECIALIST

Housing Administrative Specialist

BRIEF DESCRIPTION:
The purpose of this position is to assist individuals and families seeking rental assistance and to provide clerical assistance to the Housing Division. This is accomplished by greeting and referring customers and callers, taking messages, answering questions and providing assistance and information, processing requests for services, preparing reports and payment requests and completing related clerical tasks. This position is responsible for all aspects of the waiting list including accepting applications, updating the list and client records. Additional duties include processing documents, payments and invoices, entering data, maintaining inventories, opening and distributing mail, filing, and maintaining department records.

LICENSING REQUIREMENTS:
Must be able to take and pass the certification for HUD online systems within 30 days of date of hire.
Driver’s License Required – N Type –N/A Endorsements – N/A

OTHER REQUIREMENTS:
Proficient in Excel, PowerPoint, and Word, Bilingual preferred but not required.
Pre-employment keyboarding test (typing speed) with a minimum score of 35 WPM preferred.

ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.

(S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

# Code Essential Functions
1 L Regular and reliable attendance in compliance with given schedules is a mandatory requirement of this position. Schedules may be subject to change with or without advance notice
2 S Responsible for all aspects of the waiting list to include accepting applications, entering applications into Happy Program, updating applications, provide correspondence to applicants and purge/expire applications as needed. This position also meets with applicants to discuss rules and required documents for eligibility and will check debts owed to Housing through on-line system.
3 S Provides clerical support to Housing Division by answering phones, taking messages, providing information to clients/property owners, processing mail, updating spreadsheets, orders supplies and other clerical duties as needed to support the division.

JOB REQUIREMENTS:
-Description of Minimum Job Requirements-
Formal Education Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
Experience Under and including one year

WORK LOCATION: Office Environment

Position : 1323001

Code : 1323-4

Type : INTERNAL & EXTERNAL

Location : HOUSING

Grade : NE 104

Job Family : 43-9061.00 OFFICE CLERKS, GENE

Job Class : HOUSING ADMINISTRATIVE SPEC

Posting Start : 07/23/2026

Posting End : 12/31/9999

HOURLY RATE RANGE: $16.43-$17.25