UTILITY MAINTENANCE SUPPLY SPECIALIST

UTILITY MAINTENANCE SUPPLY SPECIALIST

Definition:  Under general supervision of the Water Distribution System Supervisor or Water Superintendent, provides supply procurement and distribution functions for the Water Department.

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.  This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Tasks:

Prepares, submits, and tracks requisitions and purchase orders for materials and supplies.  Receives supplies and processes invoices into the automated inventory system to document receipt.  Obtains prices for special order products and materials.  Unloads and places materials/supplies onto warehouse shelves to provide quick and easy retrieval.  Operates forklifts, trucks, and other warehouse equipment to move supplies in the warehouse.  Posts data to inventory system and files invoices for audit.  Adjusts inventory records to reflect allocation and usage of supplies.

Receives, researches, and resolves customer complaints.  Obtains required information and relays it to appropriate field personnel. Maintains records on fire hydrants needing repair and/or replacement.  Reports out of-service-hydrants and fire lines to appropriate agencies.  Dispatches information between customers and field personnel to enable repairs and maintenance work to be completed in a timely manner and complaints to be resolved. Prepares and maintains personnel and payroll records.  Performs other duties as assigned.

Knowledges, Skills, and Other Characteristics:

• Knowledge of the principles and practices of store/warehousing operations.
• Knowledge of vendors and resources for identifying potential vendors of goods and services typically needed by City employees.
• Knowledge of the basic practices and techniques of inventory control.
• Skill in establishing and maintaining effective working relationships with department heads, vendors, sales representatives, and other City employees.
• Skill in maintaining adequate inventories and records.
• Skill in operating warehousing equipment such as forklifts.
• Skill in operating assigned office computers/software.
• Skill in the application of communication and interpersonal skills as applied to interaction with co-workers, supervisor, and the general public, sufficient to exchange or convey information and to receive work direction.
• Skill in organizing and prioritizing workload and managing multiple projects at the same time.

Materials and Equipment:

            Computer                    Standard Office Equipment           Warehouse Equipment (forklift, etc.)

Mental and Physical Abilities:  Mental work efforts involve the application of oral and written instructions requiring routine decisions and assuming responsibility which may impact the services provided and the ability to perform work involving frequent attention to detail on accounting and financial matters.  Physical requirements include the ability to move moderate (25-50 lbs.) materials frequently, ability to move heavy (up to 100 lbs.) occasionally, ability to climb ladders and onto forklift to retrieve materials, ability to stoop, bend and twist while securing materials.

Working Conditions:  Work involves occasional exposure to inclement weather and high places.

Qualifications: High School diploma and two (2) years of experience in stores/warehousing work involving the use of an automated inventory control system.  An equivalent combination of education and experience which indicates possession of the knowledge, skills and other characteristics may be substituted for the above qualifications.  Must possess a valid driver’s license.

FLSA Status: Non-exempt