Recreation Coordinator, Athletics and Facilities

Position Summary

This position is responsible for developing, coordinating, and overseeing youth and adult athletic programs for the City of Wheat Ridge. This role focuses on creating safe, inclusive, and engaging sports experiences that encourage skill development, teamwork, and community connection. The coordinator manages a variety of recreational sports offerings, ensuring smooth operations from registration through season-end. This position also works closely with coaches, participants, parents, and city staff to uphold program standards and support positive community engagement. This position also oversees the daily operations of the Anderson Building, ensuring the facility is safe, clean, and well-maintained for programs, rentals, and public use.

The ideal candidate will possess the following qualities:

• Strong work ethic that holds themselves accountable for high quality and timely work.
• Self-motivated and an internal drive to pursue opportunities.
• Resourceful to identify and use a variety of tools needed for problem solving.
• Adaptable to changing and at times difficult situations.
• Active listener who can understand and translate the needs of diverse customers.
• Organized and proactive in planning and administrative responsibilities.

All team members are expected to adhere to the organizational values of ACTION! (Accountability, Change, Teamwork, Integrity, Opportunity, Now!) and are responsible for contributing to the achievements of the organization and department. Team members are expected to continue to grow professionally and to apply learning in their job setting.

Schedule: This position typically operates Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, regular evening and weekend coverage is expected to support athletic programs, events, and facility operations, including during peak seasons or special events. Flexibility in scheduling is essential.

Position Responsibilities

Athletics

Oversees the development, implementation, marketing and evaluation of various athletic programs on an ongoing basis to ensure quality service. Responsibilities can include, but are not limited to:

• Child development sports programs
• Middle school sports programs
• Racquet sports
• Adult sports leagues
• Assign sports officials for youth and adult leagues
• Assisting with field management (with occasional weekend or evening oversight)
• Evaluating and developing new program(s)
• Prepare Activity Guide submissions for all youth and adult sports classes

Facility

• Oversees and manages the Anderson Building (satellite recreation facility). Responsibilities include:
• Responsible for the overall operation of the Anderson Building
• Hire, train, evaluate and manage variable (part time) Facility Assistants who operate the Anderson Building and oversee onsite functions while the building is open to the public
• Coordinate use of building space for recreation programs and private rentals
• Develop and maintain schedules for the gymnasium, Fitness room, classroom and other spaces in the Anderson Building
• Oversee all reservations for rentals, including booking rental groups, communicating with renters and billing
• Oversee training and ongoing supervision of building staff in the use of RecTrac at the Anderson Building front desk
• Train staff on the When-to-Work staff scheduling software and oversee WTW schedules for the building
• Work closely with Aquatics staff during seasonal use of the outdoor pool and Anderson Building locker rooms

Administrative & Other Duties

• Recruit, hire, supervise, evaluate, coach and train part time and volunteer team members. Maintain all necessary forms, paperwork and other program indicators; maintains accurate records on all aspects of programs and related team members.
• Maintain a strong working knowledge of the department's RecTrac registration software, for the purpose of managing program registrations, collection of drop-in fees and purchase of passes, compiling budget and revenue information, adjusting building use fees and monitoring building schedules
• Ensure that staff are compliant in a variety of comprehensive trainings, including First Aid/CPR/AED, Anderson Building Operations Manual, C.A.R.E. Customer Service training and other trainings as assigned.
• Assist the Athletics Supervisor with annual budget preparation for Anderson Building and Athletics budgets.
• Attends scheduled staff meetings, supervisory sessions, trainings and conferences.
• Respond to public inquiries, complaints, and requests for service.
• Other duties assigned as appropriate by the position

Education and Qualifications

• Education and Training: Bachelor's degree in recreation preferred with emphasis in appropriate study or have a degree in a related ?eld (physical education, sports administration, etc.).
• Experience: Two (2) years' experience in related field. 
• Supervisory experience of part-time team members.
• Substitutions – education for experience, experience for education or a combination of the two.
• Infant/Child/Adult CPR, AED and First Aid certifications required within 45 days of hire.
• Background check is required.
• A valid driver’s license and safe driving record throughout employment

Vocational Competency

Technology

Organization

Supervision

• Must be able to assign, instruct, supervise and direct the work of direct reports. 
• Must be able to enforce policies and rules firmly, tactfully, and impartially.

Time Management

• Must take initiative and be able to manage multiple projects at a time and adjust to shifts in priorities. 
• Must be able to prioritize tasks in a timely manner.

Communication

• Must be able to present ideas clearly and concisely verbally and in writing to multiple audiences. 
• Must have good diplomacy, communication, and conflict management skills.
• Ability to handle difficult and stressful situations with composure along with emergency situations.
• Listens to others and facilitates an open exchange of ideas. 
• Must possess excellent customer service and interpersonal skills. 
• Ability to establish working relationships and deal tactfully with staff, outside organizations, customers, and other department and agency employees team members.

Financial

• Have knowledge of and the ability to perform basic financial, mathematics, and accounting principles.
• Ability to develop and monitor budgets and accounting for programs.

Critical Thinking & Problem Solving

• Must be able to use sound judgement and discretion in decision making. 
• Recognize, analyze, and solve a variety of problems. 
• Must be able handle con?dential information with discretion. 
• Must assume responsibility for task initiative and completion.

SUPERVISION RECEIVED: 
 Works under the direct supervision of the assigned Recreation Supervisor.
  
 SUPERVISION EXERCISED:
 Exercises general oversight of various levels of variable team members assigned to Athletics and Facilities including variable and seasonal employees. 
  
 INDEPENDENCE OF ACTION:
 Work is performed within authorized limits prescribed by the supervisor and/or policy.  Exercises independent judgment in selecting and interpreting information, handling deviations from standard methods, resolving problems and handling emergencies.  Finished work is reviewed for attainment of objectives and adherence to deadlines.  Supervisor is available to assist in solving problems.

WORKING CONDITIONS:   

Environmental Conditions - Work is performed primarily in a standard office environment.  Work involves working closely with others and occasionally working alone. Work environment may, depending on area, involve frequent exposure to irritating chemicals, machinery and its moving parts, slippery or uneven walking surfaces, dust, dirt, heat, cold, fumes, odors, noise, wetness, humidity, solvents, oils, and gases.

Physical - Work requires a high degree of manual skill; needs the ability to hear, focus on close work, and use hands to fingers.  While performing the duties of this job, the employee is regularly required to bend, crouch or stoop, reach, climb, lift, carry, push or pull objects weighing less than 24 lbs.  This position involves intermittently sitting, standing and walking

An Equal Opportunity Employer
 It is the policy of the City of Wheat Ridge not to discriminate on the basis of race, color, religion, creed, gender, age, national origin or disability, unless related to a bona fide occupational qualification. The City of Wheat Ridge will consider reasonable accommodations for employment to qualified applicants upon request to the Human Resources Office.

This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

Salary : $54,805 - $76,736