Planning Aide

Salary : $64,084.80 - $81,993.60 Annually

Location : Westminster, CO

Job Type : Full-time Benefited, 40 hours / week (1.0 FTE)

Job Number : 25-00059

Department : Community Services

Division : 25 Planning

Opening Date : 02 / 17 / 2025

Closing Date : 3 / 3 / 2025 8 : 30 AM Mountain

CITY EQUITY STATEMENT

The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.

Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.

We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

This is a responsible technical planning and administrative support position involving complex work problems and situations. This position acts as technical and administrative support to the Planning Manager, Planning Division staff, and Planning Commission members. Position requires interaction with Planning Commission board members, citizens, developers and contractors. Position requires attendance at, and management of two evening Planning Commission hearings per month, and other occasional evening meetings.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee's level of proficiency and usage.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES / GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission : The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment, and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the goals of the Community Services Department, which attracts, plans, builds, preserves and retains an attractive and high-quality living and working environment by facilitating job creation, balanced housing, redevelopment, sustainability, appropriate land use and infrastructure decisions ensuring that the community is developed in a safe, aesthetically pleasing, and sustainable manner.

Every employee is accountable to :

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support / promote change; demonstrate flexibility and take calculated risks when appropriate
• Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES

Citywide - Every employee in this position is accountable to :

Job Specific - Every employee in this position must be able to :

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities and Tasks

1. Provides high-level customer service to city employees, public officials, and citizens

2. Provides office support, including :

3. Attends and manages two evening Planning Commission hearings per month :

4. Provides Accounts Payable and Budget functions :

5. Maintains regular and punctual attendance

Other Duties and Responsibilities

1. Assists with special projects and mass mailings

2. Copies various documents as needed

3. Coordinates and hosts social functions

4. Performs administrative support duties for support staff

5. May be required to operate personal and / or City vehicles for pick-up and / or delivery of food, supplies, and equipment

6. Researches information for supervisor

7. Attends occasional evening meetings related to other Planning Division activities, such as open houses for long range planning projects :

Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City's discretion.

POSITION REQUIREMENTS / WORKING CONDITIONS / PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses and Certifications

Required :

Preferred :

Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered.

Physical Requirements

Work is primarily sedentary in nature and requires sufficient physical stamina and strength for :

WORKING CONDITIONS

Work is consistently performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of tactful communication with City employees, the Planning Commission, the public, and outside agencies.

Required Materials and Equipment

Computer terminal, keyboard, printer, telephone, City Council Chamber audio / video technology, photocopy machine, calculator, postage scale and meter, files, paper shredder, scanner, and other standard office equipment.

PRE-EMPLOYMENT REQUIREMENTS

The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.

The City of Westminster offers a comprehensive benefit package including :

For a more detailed overview of our General Non Exempt employee benefit package :

The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates :

Employee Mandatory Contribution : 11.5% of your base pay. Contributions are pre-tax and fully vested.

Employer Contribution : 12% of your base pay.

Employer Contribution Vesting Schedule

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

Do you have a high school diploma or a GED?

Do you have a minimum of two (2) years of administrative support experience in a high public contact organization?

If you answered yes to having a minimum of two (2) years administrative support experience in a high public contact organization, please give name of organization and the type of experience you have. If you answered no, please respond with N / A.

Do you have a minimum of two (2) years of experience in a public planning office?

If you answered yes to having a minimum of two (2) years of experience in a public planning office, please give the name of the organization and the type of experience you have. If you answered No, please respond with N / A.

Please rate your proficiency with Microsoft Word software :

Please rate your proficiency with Microsoft Outlook (email and calendar management) software :

Please rate your proficiency with Microsoft Excel software :

Please rate your proficiency with Microsoft PowerPoint Software :

Please rate your proficiency using Blue Beam Software :

Please rate your proficiency using LaserFiche software :

Do you have accounts payable experience?

If you answered yes to having accounts payable experience, please explain. If you answered no, please respond with N / A.

Briefly describe why you are interested in this position and detail how it fits into your short- and long-term career goals.

Required Question

Salary : $64,085 - $81,994